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The College of Saint Rose Assistant Athletic Director for Internal Operations in Albany, New York

Location: Albany, NY Category: Administrative & Staff Posted On: Mon May 23 2022 Job Description:

The primary responsibilities of Assistant Athletic Director for Internal Operations include managing the Athletic Department's budget, coordinating the use and maintenance of athletic facilities and game day oversight.


  • Develop annual budget proposals for Athletic Programs in collaboration with head coaches and AVP/Director of Athletics, to include a) detailed budgets by Sport/Program, b) Revenue and Expense projections for all restricted (fundraising) activities (Sports Academy, Summer Programs, Restricted Athletic Funds, Booster Club, tournaments).

  • Maintain records of all revenues and expenditures related to Athletics Programs.

  • Process daily expense transactions, including: purchase requisitions, cash receipts, check requests, travel/recruitment, cash advances etc.

  • Review and process budget transfer requests with approval of the AVP/Director of Athletics.

  • Receive, reconcile and process all revenue, such as fundraising and tickets sales revenue.

  • Prepare and update the annual spreadsheet of temporary coaches' salary budgets and liaise with Human Resources on new hire processing.

  • Manage the department's annual Golden Knight's Golf Classic

  • Oversee and schedule the use of athletic facilities in The Events and Athletic Center (EAC) and at the Plumeri Sports Center (PSC) for varsity practice/games, College groups, intramurals and outside rentals, in coordination with head coaches, athletic training and sports information.

  • Maintain and update information about the EAC and PSC facilities use on the online master calendar & EZ Facility Calendar on a daily basis.

  • Prepare facility maintenance and housekeeping reports for EAC and PSC and work with the Facilities Department to address the issues.

  • Coordinate game day facility setups/takedowns at EAC and PSC.

  • Complete operational tasks related to home & away contests for all varsity sports, including generating contracts, coordinating with the visiting team etc.

  • Secure and manage access to external athletic facilities for team practices/contests as needed.

  • Coordinate Saint Rose campus vehicles with head coaches for team practice and game day transportation.

  • Manage home game administration and special events/environment for all varsity contests.

  • Coordinate promotional and marketing efforts related to athletic events.

  • Assist with various athletic department projects as assigned, including new employee searches.

  • Actively participate in all department-wide events.

    Job Requirements:

  • Bachelors Degree.

  • Minimum of two years' work experience in athletics business operations and event management.

  • Work experience completing budget transactions and maintaining budget records.

  • Work experience developing and managing a budget is preferred.

  • Experience organizing and coordinating events.

  • Intermediate level computer skills using a Windows-based operating system, specifically MS Word and Excel.

  • Strong interpersonal communication skills and ability to establish and maintain effective working relationships with multiple constituencies.

  • Excellent organizational skills including attention to detail, time management, and ability to multi-task on a daily basis.

  • Ability to work during daytime, evenings and weekends, consistent with the schedule of athletics events.

  • Ability to lift up to 50lb.

  • A current driver's license.

    Additional Information:

This is a full-time, full-year position. The work schedule includes daytime, evenings and weekends, consistent with the schedule of athletics events.

Comprehensive health and dental benefits, generous time off, a tuition remission plan to further enhance your knowledge and skills, retirement plans through TIAA, and wellness programs including the use of our fitness center.

The College of Saint Rose values diversity and abides by federal, state and local law in admissions, employment and all services and programs provided. It does not unlawfully discriminate on the basis of race, color, sex, religion/creed, disability, age, national/ethnic origin, gender identity or expression, sexual orientation, familial status, marital status, military status, domestic violence victim status, or any other condition established by law.

When appropriate, based on the facts and circumstances of each particular situation, the College may agree to sponsor a foreign national for the most appropriate non-immigrant visa and/or permanent visa for such foreign national based upon the needs of the College. The College's visa sponsorship policy covers certain full-time faculty tenure track positions with respect to current and prospective employees who may require sponsorship for a visa or a nonimmigrant status. This visa sponsorship policy does not apply to non-tenure track faculty positions, part-time faculty positions, visiting faculty positions, or temporary faculty positions. Nor does this visa sponsorship policy apply to administrative, support, technical or other positions. Exceptions to the prior prohibitions may be made in circumstances where the College, in its discretion and on a case-by-case basis, decides to provide visa sponsorship for certain staff positions. The College retains the right to make decisions about visa sponsorship that support the College's business and academic needs, including providing visa sponsorship for only certain academic titles. Visa sponsorships are based solely on the needs of the College and at the sole discretion of the College.

The College of Saint Rose is committed to providing a safe, supportive, and secure environment for the entire college community and upon request, will provide its annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off campus buildings or property owned or controlled by the College, and on public property within, or immediately adjacent to and accessible from the campus. This report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Office of Safety and Security at 518-454-5187 or on line at (