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The College of Saint Rose BOLD Program Assistant in Albany, New York

Location: Albany, NY Category: Administrative & Staff Posted On: Thu Apr 7 2022 Job Description:

The BOLD Program Assistant provides comprehensive administrative support to a leadership development and student outreach program funded by the Helen Gurley Brown Foundation. The work includes coordinating operations for programs and events, extensive recordkeeping and day-to-day office support.

RESPONSIBILITIES:

  • Maintain the BOLD scholars and alumni database and program calendar.

  • Maintain electronic and paper records related to all programs and events.

  • Maintain and update budget records, including collecting and reconciling documentation of expenses.

  • Coordinate operational aspects of BOLD programs and events, including scheduling, housing, room reservations and meal logistics.

  • Create and publish promotional brochures and flyers as needed.

  • Work with campus partners to facilitate BOLD Scholars' involvement in the campus-wide programs.

  • Connect BOLD Scholars with campus offices to ensure Scholars have the necessary support, resources and information pertinent to their Saint Rose student experience.

  • Support BOLD scholars in their programming efforts as needed.

  • Promote BOLD programs and events on social media.

  • Maintain the Instagram account and ensure Scholars' access and participation.

  • Create, disseminate and collect program surveys and assist with data analysis for assessment.

  • Ensure timely and ongoing communication with the Foundation.

  • Assist the Director in managing the BOLD application process.

  • Coordinate outreach to BOLD alumni and completion of alumni surveys.

  • Run reports related to the BOLD program from the Banner system as needed.

  • Perform general office work, including distributing mail and ordering office supplies.

  • Participate in first-year student events, including, Open House, Accepted Student Days, Summer Transition, Advising and Registration (STAR) days, Reach Out Saint Rose, and Comprehensive Orientation.

    Job Requirements:

  • At least two years' experience in an office administrative position and/or coordinating events.

  • Experience maintaining schedules, data and documentation in an efficient and organized manner.

  • Experience coordinating operations of programs or events.

  • Experience implementing electronic communications via social media venues and web-based outreach.

  • Experience working with college student population is preferred.

  • Experience working with Asian, Latin, African and Native American (ALANA), Gay, Lesbian, Bi-sexual, Transgender, Queer/Questioning (LGBTQ), and other diverse student groups in an education setting preferred.

  • Excellent interpersonal, verbal and written communication skills including the ability to effectively communicate with a wide range of constituents including students, parents, faculty, staff, and management.

  • Intermediate-level experience using MS Office; specifically, Microsoft Word, Outlook and Excel spreadsheets.

  • Advanced skills with computer programs used to create brochures and presentations.

  • Experience working effectively in a fast-paced environment with quickly changing priorities.

  • Demonstrated strong organizational skills, accuracy and attention to detail.

  • A proven service orientation.

    Additional Information:

This is a 2-year grant-funded position, working 10 months per year (August through May), 30-35 hours per week.

Compensation includes comprehensive health and dental benefits, generous time off, a tuition remission plan for employees and eligible dependents, a 403b based retirement plan and wellness programs including the use of our fitness center.

The College of Saint Rose values diversity and abides by federal, state and local law in admissions, employment and all services and programs provided. It does not unlawfully discriminate on the basis of race, color, sex, religion/creed, disability, age, national/ethnic origin, gender identity or expression, sexual orientation, familial status, marital status, military status, domestic violence victim status, or any other condition established by law.

When appropriate, based on the facts and circumstances of each particular situation, the College may agree to sponsor a foreign national for the most appropriate non-immigrant visa and/or permanent visa for such foreign national based upon the needs of the College. The College's visa sponsorship policy covers certain full-time faculty tenure track positions with respect to current and prospective employees who may require sponsorship for a visa or a nonimmigrant status. This visa sponsorship policy does not apply to non-tenure track faculty positions, part-time faculty positions, visiting faculty positions, or temporary faculty positions. Nor does this visa sponsorship policy apply to administrative, support, technical or other positions. Exceptions to the prior prohibitions may be made in circumstances where the College, in its discretion and on a case-by-case basis, decides to provide visa sponsorship for certain staff positions. The College retains the right to make decisions about visa sponsorship that support the College's business and academic needs, including providing visa sponsorship for only certain academic titles. Visa sponsorships are based solely on the needs of the College and at the sole discretion of the College.

The College of Saint Rose is committed to providing a safe, supportive, and secure environment for the entire college community and upon request will provide its annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off campus buildings or property owned or controlled by the College, and on public property within, or immediately adjacent to and accessible from the campus. This report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Office of Safety and Security at 518-454-5187 or on line at www.strose.edu/securityreport

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