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Guidehouse Proposal Coordinator - Senior Associate in Albany, New York


Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies. For more information, please visit


This individual will support a Proposal Manager with proposal development activities, team communications, and document control to control the proposal development process. In addition, this individual may also manage small proposals and RFI responses.

  • Determines style, techniques and medium best suited to produce desired effects and conform with production requirements, or may receive specific instructions regarding these variables

  • Supervises the proposal publication process, including word processing, graphics, desktop publishing, and production for draft and final proposal production of all assigned proposals

  • Develops and updates plans, schedules, materials, and files; coordinates with other process specialists; helps with reviews

  • Coordinates graphics, desktop publishing, proofreading, and production support for all assigned proposals

  • Discusses graphics and text requirements at various stages of completion and makes necessary changes as determined by customer

  • Proofs work to minimize errors; reworks errors

  • Prepares and maintains proposal schedules and workspace

  • Creates cross reference matrixes, work packages, forms, and outlines

  • Performs compliance checks

  • Assists Proposal Managers in development and update of Proposal Management Plans as assigned

  • Assists proposal team members in use of the proposal template

  • Prepares archives of proposals following final submission

  • Maintains security and integrity of file proposal structure

  • Controls the distribution of proposals and related documents

  • Must be able to work extended hours, often with short notice, to meet deadlines. Extended hours may include late nights, early mornings, weekends and holidays

  • Demonstrate ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail

  • Manages small proposals and RFI responses as required.


Basic Requirements:

  • Bachelor’s Degree with 5+ years of experience working on proposals for U.S. Federal or State/Local Government contracts.

  • Preferred APMP Certification and experience with Shipley Proposal Processes

  • Advanced skill level with MS Word, PowerPoint, SharePoint

    Desired Skills:

  • Experience with Commercial Proposals

  • Skill level with Excel

  • Expert skill level with Adobe Acrobat Professional

Additional Requirements

The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.

Salary range:​ $75,000-$95,000 dependent upon experience


About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Rewards and Benefits

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

  • Medical, Rx, Dental & Vision Insurance

  • Personal and Family Sick Time & Company Paid Holidays

  • Position may be eligible for a discretionary variable incentive bonus

  • Parental Leave and Adoption Assistance

  • 401(k) Retirement Plan

  • Basic Life & Supplemental Life

  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Tuition Reimbursement, Personal Development & Learning Opportunities

  • Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach

  • Emergency Back-Up Childcare Program