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Alfred University Human Resources Associate in Alfred, New York

The Human Resources Associate will provide administrative support to the Director, consistent with the function of Human Resources. Under general supervision, act as a resource and liaison both internally and externally on Human Resource matters including but not limited to: Implementation of Hiring Process, Workers’ Compensation, and Unemployment Claims. Position involves a great deal of independent work and a variety of complex, confidential and diversified duties. This position has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week

Requirements:

  • High School Diploma required, Associate’s degree preferred.

  • Minimum two years of experience working in an office environment, preferably Human Resources or in an educational setting.

  • Must be highly organized, have excellent interpersonal skills and be customer service oriented.

  • Must be proficient in MS Word and Outlook.

  • Knowledge of employment law and the ability to deal with multiple projects simultaneously.

    Responsibilities:

    Office Administration:

  • Greet and respond to visitors’ inquiries arriving in HR office.

  • Answer phones and assist caller as appropriate.

  • Create various letters using mail merge. Excel documents may include simple math (addition, subtraction, multiplication, division) and the creation of Excel formulas.

  • Pick up HR mail at Campus Center, date-stamp and distribute.

  • Write and Respond to email correspondence.

  • Order and Maintain Office Supplies.

  • Responsible for ensuring functional offices complies with the Federal and State posting laws.

    Administers Workers’ Compensation:

  • Notify carrier of claim and complete appropriate reports.

  • Monitor sick time and inform employee how sick time is calculated for WC.

  • Receive approval for payment report and ensures payments are processed to medical facility, bill review service and WC Carrier.

  • Work directly with WC carrier, Nurse Case Manager, Doctor Office, payroll and employee, providing appropriate information; maintain close contact with employee by phone and mail.

  • Completes annual Self Audit Form for current year and Exposure Projection Form for upcoming year.

  • Completes annual NYS Self-Insurers Disability Report.

    Administers Unemployment Program:

  • Review individual employee/student claims for unemployment insurance benefits to determine eligibility. Collects and sends appropriate information to Unemployment Agency.

  • Maintain spreadsheet of current claims.

  • Follow up on claims to avoid penalties. Ensure accuracy of monthly notice of reimbursement charges.

  • Verify accuracy of quarterly charges and authorizes payment.

    Maintain and Monitor Timesheet Approver Codes in Banner:

  • Accurately maintain and monitor timesheet approver code list and issue timesheet approver codes to new Supervisors

    Administers Employment Process:

  • Notifies AU offices of the proper procedures, forms and documentation to start hiring process for all hires.

  • Ensure appropriate documentation is accurate and completed properly, route for signature approval, copy and maintain file. Inform supervisor of approval/denial. Send copy of Recruitment Requisition form to supervisor.

  • Receive and review Personnel Action Form for accuracy and route for signature approval.

  • Complete appropriate offer letter and send electronically with employment documents to new hire.

  • Receive signed offer letter, enter initial new hire information into Banner.

  • Responsible for ensuring I-9 is completed for all new hires and entered into E-Verify.

  • Responsible for entering/updating the Personnel Data Form in Banner and notifying contacting ITS for email setup.

  • Review Benefit Options with new employee and enter new hire into PlanSource and or NYBEAS (NYSCC employees) for new hire benefits.

  • Enroll employees in correct retirement plans per their classification

  • Enters all benefit deductions manually into Banner system for new hires

    Create and Update Files:

  • Accurately maintains paper employment files and electronic Banner software on all employees.

  • Processes all employee change request throughout the year, such as address updates, tax form updates, and life events for benefits

    Perform assorted duties using HRIS/Banner/MS Office.

    Annually: Compile and Coordinate:

  • Annual Salary Increments.

  • Holiday Calendar – draft memo for approval and distribute.

  • Compile list of New Hires for University Breakfast.

  • Summer Temporary Employment – via email, send memo and summer employment form. Collect summer employment applications; Ensure tax forms/I-9 are completed properly. Send employment information to payroll.

    Cross-trained to fill in for other position related to the Human Resources function, i.e.:

  • Prepare Benefit Exit Packet.

  • Prepare and Process Monthly Premium Remittance for LTD and INA Accident Ins.

  • Pay Monthly Bills for Department

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.

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