Veterans Affairs, Veterans Health Administration Management and Program Analyst in Bath, New York
Summary The incumbent serves as the Health Administrative Off icer within the Health Administration Services (HAS) and the VERA Coordinator for the VA Finger Lakes Healthcare System providing oversight of the Veterans Equitable Resource Allocation program requirements, VERA revenue, revenue generation, business management practices as well as providing operational and administrative support to the Chief, HAS, and the HAS service line. Responsibilities Provides written and verbal reports to leadership on comprehensive surveys conducted to evaluate resource utilization, workload/cost reporting, data validation activities, etc. Develops databases that support benchmarking of data including financial data, patient populations and workload. Monitors the Veterans Equitable Resource Allocation (VERA) program and is responsible for analytical studies resulting in the identification of information needed to manage critical aspects of medical center operations. Analyzes and synthesizes data; produces reports; and displays information in a variety of formats. The incumbent will work closely with staff and provides training according to the VERA program model. Responsible for Health Administration Service programmatic and operational support in a broad spectrum of business practices such as outpatient scheduling processes; inpatient ward admissions, discharges, transfer activities; workload capture; resource allocation; clinic profile management systems; budget forecasting, and other medical administrative management operational activities as determined by service business operations. Provides Chief information and recommendations as it relates to the management, planning, implementation, and evaluation of programs, policies, processes. Prepares correspondence and responds to extra views or action items in response to inquiries from Veterans, Congressmen, Senators, Veteran Services Representatives, and other individuals. Serves as a budget point of contact, developing requirements and maintains awareness of available resources; makes recommendations to management regarding needs, distribution or redistribution of these resources; and provides workload statistics which reflect patient care levels, trends, and changing program priorities. Manages the revenue cycle processes and health administration services programs supported. Responsible for formulation, fiscal administration, and coordination and administering significant fund control budgets. Develops, implements, monitors, and adjusts plans to cost-effectively accomplish the mission within budgetary constraints and provides a dashboard for budget and expenditure estimates. Other duties as assigned. Work Schedule: 7:30AM-4PM or 8AM-4:30PM, M-F Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Management and Program Analyst, PD# 25749-O Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/10/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience - GS-11: I possess at least one (1) full year of experience equivalent to the GS-9 level that equipped me with the knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the duties of the position to be filled. Examples of specialized experience would typically include, but are not limited to planning, organizing, tracking budgets; program development; develops databases that support benchmarking of data including financial data, patient populations and workload. OR, Education- GS-11: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related, obtained in an accredited college or university which may be substituted for specialized experience to qualify for this GS-11, Human Resources Specialist (Employee Relations/Labor Relations) position. (Transcripts Required) OR, Combination of Experience and Education GS-11: Equivalent combinations of education at the Ph.D. level and specialized experience directly related to the work of the Human Resources Specialist (Employee Relations/Labor Relations) position as described above, may be used to meet the experience requirement for this GS-11 position. Transcripts Required and resume must support your specialized experience. *NOTE: ALL Employees are required to meet at least the minimum qualification requirements: Scheduling Training Requirements Maintain Contracting Officer Representative (COR) certification Maintain Purchase Card authority You will be rated on the following Competencies for this position: Administration and Management Budget Administration Organizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical demands include routinely walking, standing, bending, carrying of relatively light items such as supplies, books, files, marketing materials, etc. The incumbent must be in good physical condition, able to work under pressure, and able to tolerate the stresses of various aspects of this position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.