Job Information
P.W Grosser Consulting, Inc Office Assistant in Bohemia, New York
Position: Office Assistant/Receptionist
Job Location: Bohemia, NY
Expire Date: 2024-05-31
Description:
PWGC is seeking an engaging and motivated front desk office assistant to join our team. Must have excellent oral communication skills, attention to detail and ability to work with all members of our team. Light Human Resources background is a plus. Must know MS Office and have the ability to multitask and remain calm under pressure.
BASIC FUNCTION
Receptionist duties but primarily overall office administration support.
General Office Responsibilities
Answer, route, and screen all incoming calls and distribute messages to appropriate team members in a timely manner; receive faxes and distribute to appropriate employees
Assist Administrative Manager with office functions for all staff
Assist with setting up annual medicals for new and current staff monthly
Ensure conference rooms, training room, and reception area are ready for client and team meetings; greet visitors
With Administrative Manager, coordinate Special Events (summer and holiday parties, internal celebrations)
Maintain inventory of PWGC Polo/T-shirts/Cap Hats/Hard Hats, etc.
Manage internal raffles (e.g., LI Ducks tickets, etc.); maintain birthday, anniversary, and phone lists
Manage PWGC business cards/envelopes/labels/engineering spreadsheets/professional stamps accounts
Request proper Insurance Certificates from insurance companies for all projects as requested by staff
Arrange travel as requested
HR RESPONSIBILITIES
Schedule candidates and staff for job interview
Prepare new hire package including safety items/company supplied items and office orientation and assist in onboarding process as required
Assist with new employee paperwork
Maintain I9 Forms
Maintain annual EEO/AAP Compliance Reports and other compliance related reporting
Maintain and archive old personnel files
Keep all employee training/certifications current
Distribute and track annual Preventing Sexual Harassment training annually as mandated by NYS
QUALIFICATIONS
High School Diploma with 3 years of relevant experience or
Associate degree with 1 year of relevant experience or
Bachelors degree
NICE TO HAVE
Experience within HR or a degree in HR
KNOWLEDGE/SKILLS:
MS Office. Strong ability to effectively communicate technical information to all types of people, both verbally and in writing; multitask and coordinate confusing and often conflicting priorities; strong communication, decision-making, analytical, problem solving organizational and interpersonal skills
Salary Range: $20-$24 per hour DOE
Equal Opportunity Employer/Veterans/Disabled