Veterans Affairs, Veterans Health Administration Budget Technician in Bronx, New York
Summary This position is located at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VA Health Care System, in the Nutrition and Food Services Department (N&FS) as the Budget Technician to the Service Chief, Nutrition & Food Service. The incumbent is responsible for purchasing food, equipment, supplies, and services; providing cost accounting and budgetary statistics; and preparing reports that indicate status of funds for subsistence and supplies for N&FS. Responsibilities MAJOR DUTIES: Budget Tracking and Maintenance (50%) Develops and monitors resources and makes recommendations to the service regarding needs, distribution, or redistribution of these resources. Administers budget for several fund control points. Serves as the budget and financial advisor for the Chief or designee. Develops, formulates, and provides all essential data for the annual budget forecast for submission to Executive Leadership for annual budget requests based on studies of past expenditures, knowledge of Nutrition and Food Service requirements, program plans, and workload forecasts. Tracks all expenditures and compares with budgeted, projected and on-hand inventories. Maintains budget control records and assures funds are used in accordance with the operating budget. Reviews fund requests from staff for adequacy, completeness, and conformance with procedural and technical requirements. Exercises fund control authority and establishes internal methods of control to ensure funds are used according to operating plan and within regulations. Advises on the status and availability of funds. Processes all vouchers with the appropriate office and carries out any needed follow-up, including travel vouchers for all service staff and vouchers for payment. Establishes and maintains a procurement system for expendable supplies and equipment to address the needs of the Service in meeting overall and individual objectives. Reviews and submits 1358s, 2237s for funding of purchase orders. May assist with reviewing and submitting for other office requests for supplies, equipment, services and other needs as directed by the Chief or designee. Budget Preparation (30%)Applies administrative rules, regulations, and procedures associated with recording, reporting, processing, and keeping track of budgetary transactions such as credit, receipt, transfer, allotment, withdrawal, obligation or outlay of funds. Maintains various reports and uses designated ledgers to account for cost accounting operations. Participates in compiling, consolidating, checking and arranging funding data in requests to cover projected annual operating expenses. Completes various calculations to assess the service's subsistence and supplies, equipment and personnel costs. Prepares various documents to assist with formulating and analyzes the service's current budget. Clerical Support (20%) Prepares required documentation to resolve discrepancies with cost reports, budget analysis or other service-related needs. Assists with preparing correspondence of routine and non-technical tasks and assignments based on the direction of the service. Assists with performing other general clerical duties as assigned by the direct supervisor. Prepares and inputs QPI data for review and submission in a timely manner. May assist with development of internal tracking mechanisms to assist with quality assurance and control. Serves as back-up timekeeper for the site. Performs other duties as assigned. FES FACTOR LEVELSFACTOR LEVEL ONE: KNOWLEDGE REQUIRED BY THE POSITION: Knowledge of the accounting methods, accounting procedures and techniques, budgeting, and statistical principles and practices to conduct difficult and responsible analysis and determinations within a complete accounting system to validate transactions and to perform research to resolve inconsistencies FACTOR LEVEL TWO: SUPERVISORY CONTROLS: Works under the general supervision of the Chief, Nutrition & Food Service or the Administrative Officer who is available to consult with the incumbent and provide guidance and review reports. The Chief, Nutrition & Food Service or the Administrative Officer assigns work with standing instructions on objectives, priorities, and deadlines. Daily and routine duties are performed with considerable independence and tremendous latitude for personal initiative and responsibility and involves the supervisor only with complex or unusually involved situation. Work Schedule: Monday To Friday, 8:00am- 4:30pm Compressed/Flexible: Not available Telework: Not eligible Virtual: This is not a virtual position. Position Description/PD#: Budget Technician/PD99928A Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/31/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administering and maintaining budgets from various fund sources; works with purchasing requests; entering and tracking budgetary transactions into a computerized budgeting system; performing clerical duties in support of finance or accounting operations; and preparing correspondence and reports You will be rated on the following Competencies for this position: Clerical Computer Skills Control of Funds Cost Accounting Plan and organize work Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Occasionally requires carrying of light objects such as files, books and papers. Work involves bending, stooping, standing, walking, carrying less than 15 pounds and using a computer terminal. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.