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Good Shepherd Services Administrative Assistant: Miccio Cornerstone Community Center (Temporary) in Brooklyn, New York

JOB SUMMARY: Ensure that all correspondence, written reports and telephone communications are handled in a manner that reflects quality of service as well as the professional standards of the agency. Assist the staff in the orderly processing of all aspects of the administration of the program as may be required. Organize and maintain cleanliness of program office.

TITLE: Administrative Assistant, Miccio Cornerstone Community Center (Temporary)

REPORTS TO: SENIOR PROGRAM DIRECTOR, MICCIO CORNERSTONE COMMUNITY CENTER

LOCATION: 110 West 9th Street, Brooklyn, NY 11231

HOURS: 18 Hours/week: Non-Exempt (Summer Only, Temporary)

MAJOR DUTIES:

  • Process clerical material, including typing and filing of all program and administrative correspondence and reports.

  • Manage inventory and replenish office supplies.

  • Submit daily attendance for program participants and staff.

  • Manage program database and provide reports as needed including entering attendance and applications into online system.

  • Create file system and maintain records in an orderly and accessible manner.

  • Create and manage system for registration, waiting lists and attendance for programs and special events.

  • Attend job related training and staff meetings.

  • Record and organize minutes for staff meetings.

  • Greet and announce visitors to program.

  • Sort and distribute incoming and outgoing mail.

  • Receive packages and coordinate messenger services.

  • Send and distribute faxes, emails, and correspondence.

  • Assist in mass mailings and packet preparation for special events and programs.

  • Maintain cleanliness of the office and community center.

  • Assist staff in implementing various program needs.

  • Perform other duties as assigned.

QUALIFICATIONS:

  • High school diploma and minimum of 1 year secretarial experience required.

  • Must have knowledge of Microsoft Office Suite.

  • Must have excellent verbal and written communication skills.

  • Must have a commitment to work from a strength based and/or youth development perspective.

  • Must show traits of punctuality, self motivation, and detail orientation.

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference!

General Requirements: All staff are expected to be committed to the mission, vision, and values of Good Shepherd Services, which includes involvement in quality improvement activities and a willingness and ability to work within a culturally diverse environment.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.

ID: 2019-2570

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