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Jewish Community Center Administrative Assistant in Brooklyn, New York

Principal Responsibilities: This job is ideal for someone who is: Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people Adaptable/flexible -- enjoy doing work that requires frequent shifts in direction Detail-oriented -- would rather focus on the details of work than the bigger picture Achievement-oriented -- enjoys taking on challenges, even if they might fail Autonomous/Independent -- can work with little direction Innovative -- prefers working in unconventional ways or on tasks that require creativity High-stress tolerance -- thrives in a high-pressure environment Key Responsibilities: * Provide quality internal and external customer service * Database management - Membership & Guest Pass data entry * Maintain an organized and effective filing system * Answer phones and direct calls to appropriate staff when necessary * Maintain mailing, email, and phone lists * Process all incoming payments into Excel Receipt Journal (via cash/check/credit card/debit card)and accept applications by reviewing that information is correctly filled out * Give tours of the facility: show potential membership clients what the membership would include- pool, fitness room, basketball court, locker room * Creating and printing ID's for staff, members & program participants * Sort and distribute mail * Processing incoming mail, applications, and e-mails * Inventory management * Participate in projects that will continue to help the company innovate and drive the customer experience * Light purchasing duties - including office/kitchen supplies when necessary * Report to, and supervised by, the Office Manager Schedule: We are looking for individuals who are available for immediate hire. The selected candidate will be paid an hourly rate depending on how closely they align with the aforementioned qualifications and skills/experience. Training, Monday to Friday, 20 hours per week After training, Monday to Friday - 30 hours per week but subject to change COVID-19 Precaution(s): * Face masks provided and required * Temperature screenings upon entry into building * Social distancing guidelines in place * Sanitizing, disinfecting, or cleaning procedures in place Disclaimer: This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the right to add, modify, change or rescind the work assignments of different positions and, when possible, to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between KBY and its employees. # Minimum Qualifications: Essential Job Requirements: * Knowledge of Microsoft Office Programs * Strong attention to detail * Excellent written & verbal communication skills * Initiative to independently problem solve * Ability to multitask * Excellent customer service * High School Diploma is required & experience preferred but not required as training will be provided * Must have enthusiasm, be adaptable, dependable, and possess an excellent work ethic * Must be articulate and possess excellent customer service skills, as well as communication skills both orally and written * Must be able to accept guidance and supervision * Must possess basic office skills * Ability to work within a flexible and on-demand work schedule * Provide information to clientele and prospective customers regarding summer camp and other children's programs # Salary: 25,000 - 35,000 # Agency Information: Kings Bay YM-YWHA, Inc, a non-profit organization located in Sheepshead Bay Brooklyn is in search of an Administrative Assistant, under the supervision of the Office Manager, who will contribute to the success of the organization by leading and demonstrating outstanding operations and the fulfillment of related job responsibilities. Candidates must be accurate and methodical in handling and processing paperwork in an organized fashion, as well as capable of managing their own time efficiently. Date Posted: 05/05/2021 Title: Administrative Assistant JCC: Kings Bay YM-YWHA INC. Location: Brooklyn, NY