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HistoWiz Executive Assistant in Brooklyn, New York

HistoWiz is the largest online histopathology company, based in New York City. Our mission is to help biomedical researchers find cures by accelerating histopathology and enabling global collaboration. We are looking for a dedicated and mature executive assistant to join our fast-growing team and work with a team of executives.

Since inception in 2013, we have doubled our month-over-month sales, driven primarily by customer referrals. We are profitable, won numerous awards and are funded by prestigious investors, including Y-Combinator and Zhenfund. We are seasoned scientists with experience at leading academic institutions and have published high impact research in top journals of biomedicine.

HistoWiz has over 1,000 paying customers globally from top academic institutions (e.g. MSKCC, Harvard, Stanford, HHMI) and pharmaceutical companies (e.g. CRISPR, Johnson & Johnson, Regeneron). We process tissue specimens and digitize all of the results, hosting our client’s data on a proprietary platform, PathologyMapTM . This platform not only enables industry-leading turnaround time for diagnosis, but also online viewing, sharing and search. No other platform like this exists, so we are truly building something new that can bridge scientists, doctors, and patients from all over the world to conquer life-threatening diseases collaboratively instead of individually. This online platform also contains the world’s largest collection of pathology data and the first network of top pathologists.

Who are you?

The ideal candidate will work well under pressure and deadlines in a disciplined manner. You should be able to balance changing priorities and possess excellent problem solving skills. You are someone who is eager to learn and is ready for a lot of responsibilities.

Main duties:

  • Work directly with executive team on a day-to-day basis

  • Manages executives’ schedule and acts as liaison with primary clients and investors

  • Prepares information and research for executive needs

  • Keep the office organized and office supplies in stock

  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners

  • Arranges travel, accommodation, itineraries, manages office supplies, monitor press activity

  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings

  • Maintains clerical duties, taking memos, photocopying, organizing digital documents

  • Plan employee team building activities.

Requirements

  • Proficiency in Microsoft Office Suite, including Microsoft Excel, Powerpoint and Word

  • Schedule flexibility and ability to be on call outside of work hours

  • Ability to work independently or collaboratively

  • Previous experience in an executive assistant or similar role

Benefits

We believe in investing in our employees’ professional development, and encourage networking within the bioscience, tech, and startup communities for all our employees and collaborators. Above all, we look to foster strong team values, where we support each other through this fast-paced, ever-growing environment. Compensation is top-notch and stock option is available for outstanding employees, commensurate with the impact you have within our organization, and for the scientific community overall. In addition, we provide the time and freedom to pursue independent projects.

  • 100% coverage on employee health, vision and dental insurance, partial coverage for family

  • STARTUP NY benefits (exempt from New York State and NYC personal income tax, 10-15% salary per year)

  • Parental leave

  • NY Commuter benefits

  • Flexible Spending Accounts (FSA) and Health Savings Account (HSA)

  • Life Insurance

  • Retirement planning (including 401k match)

  • 3 weeks PTO

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