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The Financial Clinic Executive Coordinator in Brooklyn, New York

About the Position:

Reporting directly to the Founder and Chief Executive Officer (CEO), the Executive Coordinator provides executive support in a one-on-one working relationship. The Executive Coordinator serves as the primary point of contact for internal and external matters pertaining to the CEO. The Executive Coordinator also serves as a liaison to the board of directors and senior management teams; and organizes and coordinates executive outreach and external relations efforts, including communications regarding fundraising. The Executive Coordinator must be detail-oriented and enjoy working within a small staff of 30 that is mission- and results-driven.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Coordinator must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This is an excellent position for a career professional with an interest in fundraising and development.

Requirements

Key Responsibilities:

Executive Support

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence; arranging itineraries and agendas; and compiling documents and background materials for meetings;

  • Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to the Clinic’s initiatives;

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;

  • Provides a bridge for smooth communication between the CEO and staff, especially senior staff and consultants;

  • Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately;

  • Practices good judgment to build relationships crucial to the success of the organization

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;

  • Ability to track CEO’s communication with stakeholders in Salesforce platform;

  • Willingness to support ad hoc requests inevitable to a fast-growing nonprofit; and

  • Flexibility to adapt to changing job requirements as the company grows.

Executive Staff Liaison

  • Assist with administrative responsibilities to wider C-Level Team, including calendar management, conference room management, meeting agenda development, and org-wide communications

  • Assists in managing staff workflow and delegate tasks and projects to different departments when authorized by CEO and Executive Team

  • Facilitates cross-divisional coordination of travel and outreach plans, and assists in managing and coordinating multiple calendars among the Senior Staff and CEO.

Development, Communications & Partnerships Support

  • Edits and completes first drafts for written communications to external stakeholders;

  • Works with the Development team to coordinate the CEOs outreach activities;

  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships;

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company;

  • Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organization in general.

Qualifications:

  • Bachelor's degree required;

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors;

  • Experience and interest in internal and external communications, partnership development, and fundraising;

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment;

  • Be adaptable and flexible to competing demands;

  • Proven ability to handle confidential information with discretion;

  • Highly resourceful team-player, with the ability to also be extremely effective independently;

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability;

  • Expert level written and verbal communication skills; and

  • Proficient in Salesforce; Google Documents; Google Calendar; Microsoft Office; Adobe Acrobat; Asana (or comparable project management tools) and Social Media web platform

Benefits

This is an outstanding entry-level opportunity for a motivated young professional to join a fast-growing, highly respected organization. We are seeking an individual of exceptional quality with an eagerness to learn and ability to deliver. The Clinic offers a competitive compensation package, including:

  • Starting Salary: $45,000

  • Excellent benefit package: includes medical, dental, life, 401(k), a transportation subsidy, and more

  • Ample vacation time: four weeks of paid vacation accumulated during the year plus 12 federal holidays

  • First Fridays: work from home every first Friday of the month

  • Professional Development: After 10 years as a high-performing nonprofit, we still operate like a fun startup with opportunities to contribute and grow

  • Work-life balance: In addition to our generous vacation/benefits package and First Fridays, we also have Summer Fridays from June-September, which totals an additional 4 vacation days

  • Fun work environment: we work out of a beautifully designed open workspace that promotes team building. We schedule monthly socials to celebrate staff birthdays and have been known to throw surprise parties.

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