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Buffalo Public Schools School Clerk - (Rotating) Perm/Prov RB #22-333c in Buffalo, New York

Title:School Clerk - (Rotating) Perm/Prov RB #22-333c



Location:School Location

Division:Civil Service



RECRUITMENT BULLETIN #22-333c May 24, 2023

BUFFALO BOARD OF EDUCATION VACANCY Civil Service Residency Requirements will apply

POSITION: School Clerk (Rotating) – Provisional SALARY: $42,011 - $48,798 LOCATION: Various Locations APPLICATION: CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email. DISTINGUISHING FEATURES OF THE CLASS Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for the performance of varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school. TYPICAL WORK ACTIVITIES

  • Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school:

  • acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members;

  • Reproduces and types from various sources letters, bulletins, forms and memoranda pertaining to a school office

  • Composes and types original written communications;

  • Compiles weekly, monthly and annual reports and records;

  • Maintains and updates records on same;

  • Compiles, enters and maintains bi-weekly payrolls of faculty and school staff;

  • Receives visitors, answers inquiries and callers and refers them to proper school officials;

  • Receives, sorts, and distributes incoming mail;

  • Prepares, maintains and inputs permanent record cards of pupils;

  • Prepares and issues transcripts of pupils’ records to high schools, colleges and universities;

  • Requisitions materials and supplies as approved:

  • checks upon delivery and issues to faculty members/staff;

  • May be required to receive, count and deposit all monies that pass through the office:

  • Issues receipts and maintains financial records/reports of same;

  • May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment;

  • May be required to open the school doors for callers to enter the building;

  • May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal;

  • Performs related duties as required.


  • Thorough knowledge of office terminology, procedures and equipment;

  • Thorough knowledge of Business Arithmetic and English;

  • Clerical aptitude;

  • Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy;

  • Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer and related office equipment;

  • Ability to understand and carry out oral and written directions;

  • Ability to plan and supervise the work of subordinates;

  • Ability to establish an effective working relationship with pupils, parents and school officials;

  • Courtesy; tact; physical condition commensurate with the demands of the position.

    MINIMUM QUALIFICATIONS Promotional Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking). In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application. Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for School Clerk is at a higher rate of pay than their current position, even if their title is listed above. Open Competitive (A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and one year of full-time experience where work involves the operation of an alpha numeric keyboard; OR (B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and three years of full-time clerical experience, one year of which must have been in the operation of an alpha numeric keyboard. Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment. FINAL FILING DATE: May 31, 2023 APPROVED: Tami Hollie McGee Chief of Human Resources