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SUNY Buffalo State Staff Assistant in Buffalo, New York
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Posting Details
Position Information
About Buffalo State
Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Faculty/Professional Professional
Department Admissions Office
Local Title Assistant to the Director of Admissions
Budget Title Staff Assistant
Rank SL-2
Line Number 21756
Salary Range 49,261
FTE Full-Time
Negotiating Unit UUP
FLSA Exempt
Department Website
admissions.buffalostate.edu
Brief Job Description
This is an internal search and is limited to those employees at Buffalo State University who are currently paid from any State-appropriated funds payroll (i.e., State Funds, Income Fund Reimbursable, Residence Halls, Summer Session).
The assistant to the director of admissions is responsible for assisting the director with the administration and daily operations of the office admissions. Responsibilities include assisting the director with management, coordination, and oversight of activities such as human resource administration for a team of 24 individuals, procurement, budgeting, reporting, coordinating travel, special events and activities. Other general office duties include preparing reports, presentations, memos, letters, and other correspondence. The assistant supports recruitment and technology initiatives as designated by the director.
(10%) Managing director’s calendar, appointments, and meetings, and travel arrangements.
(25%) Human Resources Administration: Coordinate the personnel forms for Admissions, including but not limited to, performance programs, annual evaluations, position requests, and employee change forms. Assist with employee recruitment functions for staff and student positions.
(20%) Procurement: Assist with procurement of over 500 orders annually, tracking and follow up as necessary. Performs monthly reconciliation of credit card statements and accounts for all office T-cards and P-cards and Net cards.
(15%) Budgeting: Assist with planning and preparation of departmental budget requests. Track expenditures and reconcile accounts. Assist with all aspects of budget maintenance for Undergraduate and Graduate Admissions OTPS budgets. Assists director with grant application management, budget development and compliance monitoring.
(10%) Data Management: Assist in managing data in CRM and SIS systems. Assist in managing data in customer relationship management ( CRM ) and student information systems ( SIS ). Assists with special projects supporting recruitment of new students
(5%) Reporting: Prepare reports for the Director of Admissions and others as directed. Assist with coordinating the Admissions annual report. Gather research and statistical data as requested.
(5%) General office: Manage phone calls for two areas, maintain an organized filing system of paper and electronic documents
(10%) Special Events: Assist the Director of Admissions with coordinating special events that support staff development and enrollment
Required Qualifications
Bachelor’s Degree.
Advanced MS Office skills including Mail Merge, creating and editing tables, data and pivot tables in Excel.
Excellent presentation, interpersonal, written, and organizational skills.
Prior demonstrated professional work experience.
-Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
-Exceptional interpersonal skills
Preferred Qualifications
Experience working in enrollment management, admissions, financial aid, or registrar office.
Experience working with CRM (Slate) and SIS systems (Banner).
Experience managing financial operations in SUNY or other state agency.
Experience conducting research and analysis using statistical data.
Anticipated Date of Hire 04/15/2025
Priority Review Date
Application Deadline Date 04/01/2025
Open Until Filled No
Special Instructions to Applicant
Contact Person
Contact Email
Contact Fax
Quick Link for Direct Access to Posting https://jobs.buffalostate.edu/postings/7782
Equal Employment Opportunity/Affirmative Action Employer
Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement
All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.
Clery Statement
Applicants interested in positions may access the Annual Security Report ( ASR ) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161
Pursuant to Executive Order 161 (https://goer.ny.gov/executive-order-161-1) , no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a (https://www.nysenate.gov/legislation/laws/LAB/194-A) .
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How did you hear about this employment opportunity?
Buffalo State website
Buffalo News
Buffalo Rocket
Challenger
Chronicle of Higher Education
HigherEdJobs
Panorama Hispano News
Employee Referral
Other
- All applicants are subject to a pre-employment background investigation. The college's Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening. Prior to an offer of employment, an applicant will be required to sign an authorization release form, allowing Buffalo State to conduct a background investigation. Failure of an applicant to sign the authorization release form will disqualify an applicant from further consideration for appointment.
I agree to comply with the college's policy.
I do not agree to comply with the college's policy. (Note, this selection will disqualify you from further consideration for appointment.)
- What is your highest level of education attained?
High School Diploma or GED
Associates Degree
Bachelors Degree
Masters Degree
Doctorate
J.D. (Juris Doctor)
None of the above
- This is an internal search and is limited to those employees at Buffalo State University who are currently paid from any State-appropriated funds payroll (i.e., State Funds, Income Fund Reimbursable, Residence Halls, Summer Session). Employees of the Research Foundation and the Buffalo State University Foundation are NOT State employees. Are you an employee at Buffalo State University paid from a State-appropriated funds payroll?
Yes
No
Documents Needed to Apply
Required Documents
Resume / Curriculum Vitae
Cover Letter
Names and Contact Information for 3 Professional References
Optional Documents