New York Seasonal Jobs

Job Information

SUNY Buffalo State Staff Associate in Buffalo, New York

Staff Associate Bookmark this Posting | Print Preview | Apply for this Job

Posting Details

Position Information

About Buffalo State

Buffalo State is the largest comprehensive college in the State University of New York system. As a civic, urban, and engaged campus community, we pride ourselves as having small college learning environments coupled with large university opportunities. We are a diverse and inclusive college committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. Our mission is to transform lives, to empower students to succeed and to inspire a lifelong passion for learning. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, and professional studies, each year nearly 10,000 students choose Buffalo State for its broad array of high-quality academic programs, diverse and creative environment, hands-on learning opportunities, affordable SUNY tuition, NCAA Division III athletics, and prime location in Buffalo’s cultural corridor. We welcome applicants who are committed to helping us fulfill our mission.

Faculty/Professional Professional

Department School of the Professions

Local Title Executive Assistant to the Dean

Budget Title Staff Associate

Rank SL-4

Line Number 28876

Salary Range Competitive

FTE Full-Time

Negotiating Unit UUP

FLSA Exempt

Department Website

Brief Job Description

This is an internal job posting open to employees of Buffalo State College who are currently paid from any state-appropriated-funds payroll.

The Executive Assistant to the Dean provides assistance to the Office of the Dean, School of the Professions ( SOP ) in business and personnel aspects including reviewing, preparing and tracking faculty and professional personnel actions with respect to contracts and appointments for the departments within SOP , preparing and reconciling the budget, and providing support for projects and activities within the division.

Duties include managing faculty and professional personnel files as well as track promotions, sabbaticals, retirements, and graduate faculty status forms. Provide temp service budget reports as needed and faculty loading reports. Track and review the active searches in the college’s applicant tracking system and work with the SOP departments to coordinate the search process/faculty recruitment. Assist with travel arrangements and prepare all paperwork for the reimbursements of external evaluators, guest speakers, faculty candidates and those seeking Dean’s Office support, as well as process the travel paperwork for SOP faculty. Track and prepare tuition waivers for the student teachers in the Social Work department and serve as the point person for Events Management for the use of the TECH and CAUD lobbies regarding reservations for event requests.

Required Qualifications

  • Bachelor’s degree

  • Demonstrated experience in personnel and budget matters

  • Excellent communication skills, written and verbal

  • Proficient in Microsoft Office (Word, Excel and PowerPoint)

  • Proven organizational and planning skills

    Preferred Qualifications

  • Experience with an applicant tracking system (i.e., PeopleAdmin)

  • Experience with Business Intelligence system

    Anticipated Date of Hire 07/25/2022

    Priority Review Date 07/13/2022

    Application Deadline Date

    Open Until Filled Yes

    Special Instructions to Applicant

    Contact Person

    Contact Email

    Contact Fax

    Quick Link for Direct Access to Posting

    Equal Employment Opportunity/Affirmative Action Employer

Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Lydia Kawaler at or call (716) 878-4822.

Background Investigation Statement

All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at

Clery Statement

Applicants interested in positions may access the Annual Security Report ( ASR ) for SUNY Buffalo State at The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.

New York State Executive Order 161

Pursuant to Executive Order 161 ( , no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at Further restrictions on using salary information in the hiring process appear in Labor Law §194-a ( .

Supplemental Questions

Required fields are indicated with an asterisk (*).

    • How did you hear about this employment opportunity?
  • Buffalo State website

  • Buffalo News

  • Buffalo Rocket

  • Challenger

  • Chronicle of Higher Education

  • HigherEdJobs

  • Panorama Hispano News

  • Employee Referral

  • Other

    • All applicants are subject to a pre-employment background investigation. The college's Pre-Employment Background Screening Policy is available at Prior to an offer of employment, an applicant will be required to sign an authorization release form, allowing Buffalo State to conduct a background investigation. Failure of an applicant to sign the authorization release form will disqualify an applicant from further consideration for appointment.
  • I agree to comply with the college's policy.

  • I do not agree to comply with the college's policy. (Note, this selection will disqualify you from further consideration for appointment.)

    • Please share with us what diversity, equity, and inclusion mean to you and why they are important.

(Open Ended Question)

    • What is your highest level of education attained?
  • High School Diploma or GED

  • Associates Degree

  • Bachelors Degree

  • Masters Degree

  • Doctorate

  • J.D. (Juris Doctor)

  • None of the above

    • This is an internal search and is limited to those employees at Buffalo State College who are currently paid from any State-appropriated funds payroll (i.e., State Funds, Income Fund Reimbursable, Residence Halls, Summer Session). Employees of the Research Foundation and the Buffalo State College Foundation are NOT State employees. Are you an employee at Buffalo State College paid from a State-appropriated funds payroll?
  • Yes

  • No

    Documents Needed to Apply

    Required Documents

  • Resume / Curriculum Vitae

  • Cover Letter

  • Transcripts (unofficial)

  • Names and Contact Information for 3 Professional References

    Optional Documents