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Job Information

St. Lawrence University Accounting Clerk (Confidential II) Re-posted in Canton, New York

Position Information

Position Title Accounting Clerk (Confidential II) Re-posted

FLSA Non-Exempt

Primary Responsibilities

General Summary

Under the supervision of the Assistant Controller, perform accounting duties such as reconciliations, account analysis, financial reporting, recording accounting activity, and maintaining fixed assets records. Provide back up for payroll confidential clerk.


The following are the primary responsibilities in the general accounting area:

• Reconcile and analyze various general ledger accounts such as deferred gift accounts, stock gift accounts, clearing accounts, receivable accounts, liability accounts, or investment accounts. Record accounting activity in Colleague ERP system and spreadsheets as required to track and report correctly in accounting system.

• Administer non-student accounts receivable, including billing and collection functions.

• Respond to department inquiries regarding their accounts, research transactions and initiate correcting entries as needed.

• Analyze monthly expense reports for various foreign programs, convert foreign currency to US dollars, and record activity in general ledger. Correspond with foreign directors and program staff to resolve discrepancies and clarify procedures.

• Reconcile bank statements for multiple bank accounts to general ledger and work with others to correct errors.

• Collaborate with principal clerk on abandoned property compliance.

• Perform accounting tasks associated with the University’s fixed assets:

o Capitalize new assets in the Colleague ERP system in accordance with the University’s fixed asset policy.

o Review charges to capital equipment object codes to ensure completeness of fixed asset additions. Reclass non-capitalized expenses to operating accounts.

o Assign tag numbers to assets and communicate with departments as required.

o Administer the required physical inventories of each department’s capital equipment at least once every 2 years.

o Record the disposition of fixed assets as required in Colleague.

o At fiscal year-end, determine construction in progress amount.

o When construction/lease funds are available for financing fixed assets, prepare requests for reimbursement of construction costs and submit for reimbursement. Monitor funds available and maintain spreadsheets to track how construction funds are utilized.

• Other duties as required to support the Business Office’s mission to provide accurate and timely financial information.

The following are the tasks and responsibilities associated with supporting and backing up the

payroll area:

• Guide and assist employees in completing state and federal tax forms and university forms such as check distribution, direct deposit. Enter tax data to Colleague Payroll System. Maintain employee files containing all such documents.

• Run programs each week to ensure hours have been entered and approved for employees. Send reminders to those who have not done so to ensure that employees are paid for hours worked. Provide assistance as needed.

• Enter hours to Colleague for adjustments such as back pay and corrections. Run payroll calc program and review output for accuracy and ensure changes, unusual items, stipends, etc. are supported and correct. Verify the net pay amount by deducting gross deductions for taxes and benefits from gross payroll amount. Also perform random manual calculations on sampling of employee salary payments to provide assurance of accuracy. Work with Human Resources, Financial Aid and other campus departments to make any required corrections.

• Order final payroll calc which creates payroll checks and direct deposit/positive pay files as well as final payroll reports. Print and distribute checks. Send direct deposit and positive pay files to the bank. Issue other payments for withholding and taxes.

• Respond to payroll related payments rejected by bank and enter online authorizations when required.

• Issue, record and report federal and state tax payments as required by law to ensure the University is not assessed any penalties or fines. Enter vouchers to Accounts Payable to issue payments for other withholdings such as garnishments and union dues. Mail payments with required documentation.

• Support the year-end W-2 reporting process.

• Assist with ad-hoc requests related to wage and benefits reporting, including time & effort reporting for federal grants

Wage Range $20.73 – 28.00 based on experience.

Minimum Qualifications

Minimum Qualifications

Associate’s degree and three years related work experience in accounting or payroll. Knowledge of accounting and payroll policies and basic understanding of state and federal employment laws. Proficiency in Microsoft Word, Outlook, and Excel. Strong communication skills, both written and verbal. Must be able to maintain discretion and confidentiality when working with highly sensitive and confidential information, and pay meticulous attention to detail.

Exceptions to these minimum qualifications may be made for candidates with unique credentials, which may include those listed under the “preferred qualifications.”

Preferred Qualifications

Ideal Qualifications

• Knowledge and experience with Ellucian’s Colleague or similar ERP system.

• Bachelor’s degree in accounting, business, or a related field.

• Knowledge of payroll policies and basic understanding of state and federal employment laws.

• Strong technology skills and experience using technology to find efficiencies and improve service delivery.

• Proficiency in Microsoft Word, Outlook, and Excel

• Strong communication skills, both written and verbal.

• Demonstrated ability to work independently and as part of a team supporting others.

• Strong prioritization skills to consistently meet deadlines.

• Ability to exercise good judgment and decision making within assigned authority.

• Superior customer service and interpersonal skills, with the ability to effectively support all levels of staff.

• Excellent organizational skills.

Status (FT, PT, Seasonal, Temp) Full-time (12 months)

Posting Detail Information

Posting Number ST00904

Desired Start Date

Open Date (to accept applications)

Close Date (date applications will not be considered)

Open Until Filled Yes

Special Instructions to Applicant

Please complete the online application form and include contact information for at least three professional references.

All offers of employment are contingent upon successful completion of a background (including criminal records) check.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

  • Resume

  • Cover Letter/Letter of Application

    Optional Documents