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St. Lawrence University Principal Clerk- Inventory Control/Procurement Specialist in Canton, New York

Position Information

Position Title Principal Clerk- Inventory Control/Procurement Specialist

FLSA Non-Exempt

Primary Responsibilities

The Inventory Control/Procurement Specialist plays a critical role in stock control, inventory management and analysis. Directly responsible for preparing purchase orders for restocking and replacement of warehouse stock items, processing, monitoring, analyzing, and giving accurate reporting of the University’s inventory levels with a focus on minimizing costs, while maintaining product availability at the right amount and supply needed.

  • Take the lead role in implementing inventory control, cycle counting, improving data integrity and accuracy, and provide on -going support to maintain the TMA system

  • Monitors and evaluates material usage and customer demand patterns to ensure that proper stock levels are maintained to support Facilities Operations in their build and repair activities. To include analysis of data to anticipate future need and a reduction in stock outs

  • Timely and accurate reconciliation of inventory discrepancies utilizing best practice inventory techniques in addition to determining root cause and corrective action

  • Maintain the part master database in TMA software including part #, description, and location, preferred vendor, min/max par levels; applying best practices product classification utilizing ( UNSPSC ) methodology resulting in consistency and accuracy throughout the material master database, which will enable increased maintenance efficiency, cross-functional institutional visibility and significant cost reduction opportunities

  • Match A/P invoices to purchase orders, contracts and receiving documents, verify all changes and process for payment, research, and resolve purchasing issues and problems with incorrect orders, invoices, and shipments. Verify accounts payable vendor balances and interact with vendors and accounts payable to resolve out-standing invoice issues and variances

  • Perform daily activities necessary in order to maintain effective inventory records to include issuing purchase orders to preferred vendors for restocking and replenishment of warehouse stock items, issue and record stock allocation in TMA from campus personnel and contractors

  • Work with receiving personnel to ensure materials are properly labeled, including correct units of measure, and stored in correct locations

  • Develop and provide reports on all slow and obsolete inventories, thoroughly examine processes or issues that negatively impact inventory management, and communicates with management as required

  • Responsible for planning and reporting on the progress of inventory reduction initiatives and championing inventory issues across several functional units within the University

  • Monitors facilities operations p-card spend and looks for patterns in buying activity to identify rogue spending or opportunities to aggregate spending and bring new items in stock at a reduced price

  • Evaluate suppliers to achieve cost effective deals and maintain trust relationships

  • Maintain continuous improvement approach; keep informed of inventory control best practices; suggest ideas for improved efficiencies

In the absence of the Receiving/Inventory Clerk will provide backup to include: Serve as an in person point of contact for the Warehouse receiving/checkout desk. Assist customers with identifying parts, availability, supply options, and order status updates, shelving stock and performing inventories, receive and unload deliveries from all carriers and vendors including UPS , FedEx, and LTL . May be required to support p-card maintenance, vendor record maintenance, and issue purchase orders from Colleague system during high volume times of the year.

Minimum Qualifications

  • High School Diploma or equivalent, supplemented by college-level coursework or special training or certifications related to warehouse management

  • Minimum of 3 years of warehouse inventory control experience

  • Possession or ability to successfully complete warehouse operations and forklift certification

  • Equivalent combinations of education and work experience will be considered

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, climb or balance; and stoop, kneel, crouch or crawl. The associate must frequently lift and/or move up to 100 pounds.

Preferred Qualifications

Knowledge, Skills, and Abilities:

  • Excellent customer service skills with a commitment to meet or exceed customer requirements

  • Demonstrates a strong work ethic and must be able to perform independently within departmental policies and procedures and work as part of a team with other University personnel

  • Strong knowledge of data analysis and best in class inventory control methods

  • Advanced knowledge of Excel and data mining, ability to translate data into conclusions or actions for improvement, and experience with process improvement or LEAN methods

  • Analytical mind with strong math skills, and a keen eye for detail

  • Excellent organizational and planning skills

  • Ability to multi-task in a fast paced collaborative team environment

  • Outstanding communications and interpersonal abilities

  • Problem solving skills and attention to detail

    Status (FT, PT, Seasonal, Temp) Full-time (12 months)

    Posting Detail Information

    Posting Number ST00996

    Desired Start Date

    Open Date (to accept applications)

    Close Date (date applications will not be considered)

    Open Until Filled Yes

    Special Instructions to Applicant

Candidates should submit a letter of application and a resume. These documents can be uploaded in the “Applicant Documents” section.

Review of applications will begin immediately and continue until the position is filled.

All offers of employment are contingent upon the finalist successfully passing a background (including criminal records) check.

The University requires employees to be fully vaccinated for COVID -19 unless they qualify for a medical or religious exemption. Newly hired employees must have at least one shot in order to begin working.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

  • Resume

  • Cover Letter/Letter of Application

  • Contact Information for 3 Professional References

    Optional Documents

  • Reference Letters