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Miller & Milone, P.C. Administrative Assistant in Garden City, New York

Administrative Assistant

Location: Garden City, NY

Job Code: 215

of Openings:

1

Description

The Administrative Assistant must be a highly motivated, tech-savvy, detail-oriented individual who will support two busy executives. If you enjoy a challenge, this is the position for you.

Responsibilities Include:

  • Managing calendars and contact lists

  • Scheduling and coordinating meetings, conference calls, and events; reserving and coordinating meeting space

  • Running reports; updating databases

  • Organizing, prioritizing, and summarizing the contents of e-mails; handling special requests; ensuring pressing issues receive prompt attention; documenting meeting discussions

  • Providing historical reference by developing filing and retrieval systems

  • Documenting all actions relating to client communication; updating client accounts; liaising with clients

  • Preparing letters and legal documents

  • Collecting and analyzing information

  • Welcoming guests and clients; answering and/or directing inquiries

Position Requirements:

  • Ability to draft letters, e-mails, and other correspondence with minimal supervision

  • Dependable, attentive to detail, and organized

  • Maintain strict confidentiality

  • Ability to work in a highly self-directed manner and anticipate needs

  • Excellent written and verbal communication skills

  • Diplomatic interpersonal skills

  • Hands-on experience with Microsoft Word, Excel, PowerPoint, and Outlook; strong technical skills

  • Bachelor’s Degree

  • Experience preferred

Schedule:

Full-time, Monday – Friday, 9:00 a.m. to 6:00 p.m. (with flexibility to stay late or come in early as needed)

Why Join Miller & Milone P.C.?

  • Competitive Benefits, Paid Time Off, 401(k) Savings Plan, and Flexible Spending and Dependent Care Accounts

  • Ongoing training and development

  • Summer hours every Friday from June through August

  • Regular employee engagement and team building activities

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