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Miller & Milone, P.C. Legal Administrative Assistant (Elder Law) in Garden City, New York

Legal Administrative Assistant (Elder Law)

Location: Garden City, NY

Job Code: 306

# of Openings: 1


The Legal Administrative Assistant supports attorneys at Miller & Milone, P.C., in filing Article 81 Guardianships, preparing Advance Directives, preparing Estate documents and filing with the Surrogate’s Court, and assisting with applications for Medicaid. This busy department seeks a professional who is flexible, detail-oriented, and with great communication skills.

Position Responsibilities:

  • Draft Orders to Show Cause, Verified Petition, Social Worker’s Affidavit, and Notice of Proceedings to commence Guardianship proceeding, and various other documents

  • Arrange for signatures on Verified Petition/Social Worker’s Affidavit for 81 proceedings

  • E-file all Court related documents

  • Coordinate Personal Service on AIPs with Process Servers and the Social Workers

  • Service of documents on all Court appointees

  • Service of documents on interested parties via certified mail

  • Review e-mail correspondence and confirm receipt with sender

  • Create/maintain spreadsheets related to cases and calendar key dates and deadlines; make weekly follow up calls

  • Contact Courts and law firms regarding various matters and documents

  • Review time entries from prior day to ensure all time was accounted for

  • Follow up with Courts regarding status of Orders within reasonable time or at the direction of the assigned attorney

  • Review and update to Court Appointees payment report

  • Review Open Submitted Report for matters with expired follow up date and summary e-mail

  • Research legal topics and assist attorneys with materials needed for presentations

  • Maintain electronic law library

    Position Qualifications:

  • Education: 4 Year College Degree or Work Equivalency

  • Experience in a law firm, with aforementioned documents

  • Strong organization and time-management skills

  • Strong work ethic, ability to work independently

  • Excellent written and verbal communication skills

  • Proficient in Microsoft (Excel, Word, and Outlook) applications

  • Strong technical skills

    Why work at Miller & Milone P.C.?

  • Health, Dental and Vision plans, paid time off, 401(k) Savings Plan, Flexible Spending and Dependent Care Accounts

  • Regular employee engagement and team building activities

  • Summer hours every Friday from June through August