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Hobart and William Smith Colleges Athletics Business Manager in Geneva, New York

Athletics Business Manager

HWS Athletics

SUMMARY:

The Athletics Business Manager will handle the day-to-day business and financial operations of the athletic and recreation department including managing all budgets, planning and preparing budgets, financial analysis, forecasts and budget projections. In this role, the Athletics Business Manager will ensure that the staff follows all financial regulations and procedures established by the Colleges and the department. The Athletics Business Manager will also serve as the Ticket Manager for post season events and provide administrative support to the Associate Vice President/Director of Athletics and Recreation.

RESPONSIBILITIES:

  • Serve as the department business manager by

  • Managing over 120 accounts

  • Processing all invoices, advance requests and deposits for operational, post season, fundraising, endowment and other department budgets

  • Processing purchase orders using HWS software system (i.e., PeopleSoft)

  • Maintaining current and complete shipping and receiving records

  • Resolving shipping and receiving problems as related to the department

  • Inputting all transactions into internal budgeting system

  • Balancing the department budget monthly using HWS accounting system (i.e., PeopleSoft) and the department internal records

  • Generating budget reports upon request

  • Process all consultant requests

  • Assist the Associate Vice President/Director of Athletics and Recreation in Heron Society and Statesmen Athletic Association operations and accounting by

  • Processing memberships through the Office of Advancement

  • Maintaining budget records of income and expenses

  • Processing all purchase orders, invoices and deposits

  • Balancing the budget on a monthly basis

  • Distributing monthly budget reports to the Treasurers

  • Providing reports as requested

  • General Office Responsibilities:

  • Schedule meetings and maintain calendar for the Associate Vice President /Director of Athletics and Recreation

  • Prepare correspondence for the director, often confidential in nature

  • Answer telephone, refer calls and relay messages for all department personnel

  • Greet visitors and respond to a wide array of inquiries of moderate complexity and some sensitive in nature

  • Contribute to the maintenance of good working relationships with all members of the department, student-athletes, parents, alumnae and alumni, and others

  • Ticket Manager/Post Season Athletic Contest Support:

  • Prepare post season championship forms via the web

  • Serve as the ticket manager for post season tournaments

  • Assist with the planning of post season tournaments

  • Special Events:

  • Assist with the planning and implementation of details related to the annual athletic banquets

  • Assist with the planning of the Heron Hall of Honor and Hobart Hall of Fame

  • Supervise student office workers

  • Open and secure Winn-Seeley Gym during normal business hours

  • Perform other duties at the request of the Associate Vice President/Director of Athletics and Recreation

QUALIFICATIONS:

  • A bachelor’s degree with a concentration in business, accounting or sports administration is required. Four years of full-time or equivalent experience in financial management work required. Proven accounting or budgetary skills required. Additionally, the successful candidate will have knowledge of:

  • Correct English usage, spelling, grammar and punctuation

  • Current technology and software applications including Microsoft Office products (e.g., Outlook, Word, Excel) and PeopleSoft

  • Accounting principles

  • Office organization, procedures and practices

  • Business letter writing and report preparation

  • Receptionist and business telephone techniques

OTHER INFORMATION:

This is a full time salaried, 12-month, benefits-eligible administrative position. Standard work schedule is 37.5 hrs/wk with hours Monday through Friday 8:30 am to 5:00 pm. This position description is not all-inclusive as other tasks or responsibilities may be assigned.

APPLICATION INSTRUCTIONS:

Review of applications will begin immediately and continue until the position is filled. Interested applicants are encouraged to submit a cover letter, resume and the names with contact information of at least three (3) professional references to our application service, Interfolio http://apply.interfolio.com/74484

If you have a question, are looking for help, please contact Interfolio's support team at help@interfolio.com or call 1-877-997-8807 between the hours of 9:00 a.m. through 6 p.m., EST, Monday through Friday.

EOE

Hobart and William Smith Colleges are committed to providing a non-discriminatory and harassment-free educational, living and working environment for all members of the HWS community, including students, faculty, staff, volunteers, and visitors. HWS prohibits discrimination and harassment in their programs and activities on the basis of age, color, disability, domestic violence victim status, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected under the law. Discrimination on the basis of sex includes sexual harassment, sexual violence, sexual assault, and other forms of sexual misconduct including stalking and intimate partner violence, and gender-based harassment that does not involve conduct of a sexual nature.

Founded as Hobart College for men and William Smith College for women, Hobart and William Smith Colleges today are a highly selective residential liberal arts institution with a single administration, faculty and curriculum but separate dean’s offices, student governments, athletic programs and traditions. The Colleges are located in a small diverse city in the Finger Lakes region of New York State. With an enrollment of approximately 2,000, the Colleges offer 62 different majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program. Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.

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