The Salvation Army Office Assistant in Geneva, New York
Seeking: compassionate individuals looking to help make a difference!
If you are passionate about making a difference in someone’s life and want to work for an organization that appreciates and recognizes their employee’s success, we encourage you to apply today!
Our Full-time opportunities offer:
Generous time off every year that includes paid holidays, up to 3 personal days, vacation time, and sick time
Employer funded Pension Plan (company contributions begin after 1 year of employment)
Comprehensive Health Care Coverage with low cost employee premiums, co-pays, and deductibles
Eligibility for supplemental insurance plans, including Short Term Disability, AFLAC, and Voluntary Term Life
Flexible Spending Accounts
Remitted Tuition program
Eligibility for the Federal Government's Public Student Loan Forgiveness Program
Some of these benefits are also available to Part-time employees as well!
SCOPE AND PURPOSE OF POSITION:
The purpose of the Office Assistant is to provide the Corps Officers with administrative assistance that enables the officers to freely minister and be involved in the community. The Office Assistant is responsible to assist for the day to day operations of the office. This includes volunteer coordination, scheduling, reporting, Kettle Manager Maintenance & input, Community outreach functions, fundraising and corps communications under the direction of the Corps Officers.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintains confidentiality in all of client, staff, officers and agency information
Serves as point person for office assistant duties including purchasing supplies, inventory, and communicating with vendors to ensure accuracy of invoices for services.
Assist Corps Officers by maintaining and scheduling meetings and appointments
Maintains logical filling system for filing of records and correspondence as required.
Manages the efficient operation of the office (e.g., receiving and making calls, pick-up and delivery of mail, directing visitors, attending meetings as requested and taking minutes when applicable).
Assist the Corps Officers to generate and initiate all forms of correspondence as needed to include follow up.
Researches and prepares information, materials, and reports and rationales as requested.
Assist the Corps officers by networking to outreach into the community through a variety of methods to develop potential partnerships.
Assist Corps officer(s) with recruitment of bell-ringers; coordinate scheduling of bell ringers at kettle locations. Prepare daily intake reports of kettle locations during bell ringing season.
Assist Corps officers in the planning, coordination, participation, record keeping of any special project, regular or fundraising event at the corps level.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.
SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:
• Computer proficiency required (including Microsoft Excel, Word, Publisher, and internet)• Ability to perform requirements of the position with a high degree of integrity and independent judgment.• Excellent oral and written skills.• Ability to organize and schedule and prioritize multiple tasks.• Strong interpersonal skills.• Ability to effectively manage a wide array of tasks, projects, and responsibilities.• Ability to work productively in an unstructured environment with frequent interruptions.• Valid Driver’s License that meets The Salvation Army Insurance Requirements.• Bilingual (Must be able to read and speak in Spanish fluently)
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Job ID 2021-8926
Type Regular Part-Time