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Hobart and William Smith Colleges Post and Print Services Clerk in Geneva, New York

Assists with various Post & Print Services operational duties which include supporting the functions of a full-service shipping, receiving and print operations.


  • Receive, process, and deliver UPS, FedEx, DHL and USPS packages/mail for faculty, staff, and students.

  • Process outgoing mail and packages received from campus offices.

  • Monitor Post Office and Print Services email.

  • Operate addressing/barcoding machine, and metering machine.

  • Help support large mailing requests including the prep of and usage of the large mailing system and preparing postage statement forms to be sent with mailings.

  • Help prepare monthly postage statement billing for standard class and first-class bulk mailings.

  • Assist with the organization and maintenance of the filing system of vendors, service providers, supply orders, and invoices and assist with and maintain inventory of supplies.

  • Support needs in Print Services as required, including the use of and assisting in troubleshooting systems such as printers, laminators, and other printing equipment.

  • Participates in cross-functional projects at a departmental level.

  • Represents Colleges and the department as a principal contact for community members, vendors, contractors, and the public.

  • Must complete all required federal, state, institution, and department training.

  • Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry, including best practices, evolving operational requirements, and industry trends.

  • Demonstrate an awareness of and sensitivity to unique social, cultural, and economic circumstances.

  • Demonstrate knowledge of the Colleges’ educational philosophy and mission.

  • Performs other related duties as required.

  • High school diploma or equivalent

  • Excellent customer service and organizational skills required.

  • This position requires regular lifting bags or mail or boxes of paper up to 50 lbs. and includes continual bending and stretching.

  • A valid driver’s license is required.

  • Possess strong communication skills and be willing to take initiative.

  • Strong customer service orientation; positive, helpful, resourceful.

  • Highly reliable, flexible, and adaptable.

Other Information:

This is a full-time, 12-month, benefits-eligible position. Work hours are 8:30 a.m. to 5:00 p.m. during the academic year, with a possible shortened workweek during the scheduled summer hours’ time period. Occasional weekend and evening hours may be necessary. This position description is not all-inclusive as other tasks or responsibilities may be assigned.

Salary $35,000 - 37,000 annually

Hobart and William Smith Colleges are committed to providing a non-discriminatory and harassment-free educational, living and working environment for all members of the HWS community, including students, faculty, staff, volunteers, and visitors. HWS prohibits discrimination and harassment in their programs and activities on the basis of age, color, disability, domestic violence victim status, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected under the law. Discrimination on the basis of sex includes sexual harassment, sexual violence, sexual assault, and other forms of sexual misconduct including stalking and intimate partner violence, and gender-based harassment that does not involve conduct of a sexual nature.