Colgate University Assistant Director for Housing Operations in Hamilton, New York
Job Category Professional/Administrative Position Title Assistant Director for Housing Operations Full Time/Part Time Full Time Division Dean of the College Department Residential Life Department Statement
The Assistant Director of Housing Operations at Colgate University provides oversight and leadership for housing selection/assignment processes in an environment where intellectual engagement is foundational in the residential experience. Accountabilities
This position is a member of the leadership team in Residential Life and leads staff through housing and operational processes in an office where collaboration and a team approach to implementing these processes are essential.
In addition to oversight of housing operations, this position is a representative of the department to students and families who reach out for support and assistance with housing operations.
It is expected that this person will build individual and maintain strong and effective department relationships with colleagues in Facilities, Student Accounts, Summer Programs, Administrative Advising, Information Technology Services and other key partners around the University.
*Implementation of clear housing operations processes in line with department and university goals including but not limited to assignments, opening, closing, room changes, and selection processes;
*Effective oversight and coordination of residence hall opening & closing processes on behalf of Residential Life, working closely with campus partners to prepare for and manage through housing transitions and off-term occupancies (Early Arrival, Late-Stay, Reunion, Summer Housing);
*Serve as primary administrator for housing software and department liaison to Symplicity Residence, Information Technology, and Student Accounts in order to receive applications, make assignments, assess charges, deliver individualized communications, manage data, and generate reports in housing software. Develops and implements on-going strategy and improvements for Symplicity Residence that align with the goals of the department;
*Responds to accessible accommodations requests, including working with the Office of Academic Support and Disability Services, Health Services, and Counseling and Psychological Services to identify appropriate placements for students' housing needs;
*Thoroughly train professional and paraprofessional Residence Life staff about partnership and shared responsibilities with facilities staff, and housing operations, processes;
*Effective coordination of a room & building master key inventory and organized tracking of key check-in/check out, and associated billing processes;
*Effective coordination of and training for semesterly damage billing process in support of fostering a community where accountability and responsible community membership are highly valued;
*Maintain student room, common area, and stored furniture inventory for effective asset management throughout the year, and to be used for annual furniture purchases;
*Assist with annual replacement and long-range furniture planning related to residential furniture in partnership with Director and Facilities Department;
*Assist with development and release of communications and educational materials about department processes and housing selection including maintenance of housing selection information on department website;
*Assist with development and administration of the Office of Residential Life housing policies and procedures and assist in the communication and dissemination of information to staff and students;
*Coordinate schedules of student office staff, and recruits, selects, trains, and supervises student office employees;
*Promote and coordinate Commencement Housing for families of graduating Colgate students;
*Provide oversight for small number of student storage areas on campus, establishing consistent guidelines and support for departments using these storage areas;
*Serve as a member of the Residential Life leadership team, training and preparing members of the live-in professional staff to perform operational functions such as room changes, room inventories, damage reporting; role model effective communication with members of our diverse community;
*Serve on various campus-wide committees as appropriate;
*And other projects and duties as assigned.
This position may require occasional evening and/or weekend hours.
Name Residential Facilities Description
Demonstrated expertise in building management sufficient to avoid material consequences across multiple facilities.
Implements and troubleshoot on-site logistics. Ability to apply techniques of
assessment to measure programmatic effectiveness. Connects intended outcomes, priorities and goals to divisional and institutional outcomes, priorities and goals. Technical Competencies
Name Program Management Description
Demonstrated expertise in program delivery, consistent with broader organizational guidelines and within the context of a small, private, residential, rural liberal arts college. Technical Competencies
Name Student Development Description
Demonstrated knowledge of and ability to consistently apply student development theory in the creation and development of programs as well as in advising responsibilities. Knowledge of best practices and ability to consistently apply these practices in advising responsibilities. Demonstrated ability to consistently identify
and recognize legal and ethical principles of the profession. Demonstrated ability to consistently follow departmental protocol regarding legal and ethical issues. Technical Competencies
Name Advising Description
Demonstrated ability to consistently apply culturally appropriate advising, helping and coaching techniques while also recognizing the uniqueness of every individual. Demonstrated ability to accurately and consistently maintain confidentiality.
Demonstrated ability to consistently follow crises response protocol and consistently make appropriate decisions to initiate crises intervention responses. Technical Competencies
Name Administrative Description
Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the
collection and maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.
Name Personal Accountability for Results Description
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback. Behavioral Competencies
Name Effective Communication Description
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information. Behavioral Competencies
Name Problem Solving and Decision Making Description
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions. Behavioral Competencies
Name Change Management Description
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate. Behavioral Competencies
Name Leadership and Teamwork Description
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members. Behavioral Competencies
Name Creativity and Innovation Description
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives. Behavioral Competencies
Name Diversity and Inclusion Description
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community. Behavioral Competencies
Name Sustainability Description
Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.
Professional Experience/ Qualifications
Ideal candidates will have well-developed interpersonal skills, a talent for empathic listening, experience with online housing software, strong organizational skills, and an aptitude in detail orientation.
Experience in a residential liberal arts setting, knowledge of student development theory and/or counseling is preferred. As a residential community where inclusive excellence is valued, the successful candidate will be enthusiastic about engaging with the diverse students, staff, and faculty with whom the Residential Life team partners. Preferred Qualifications Education
A master's degree in higher education, student personnel, counseling, or a related field and previous residential life experience is preferred. Certifications Physical Requirements Other Information
Priority will be given to candidates who submit materials before July 22, 2019.
Posting Detail Information
Requisition Number 2019S088P Temporary No Work Schedule Job Open Date 07/03/2019 Job Close Date Open Until Filled No Special Instructions Summary EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply. Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at . You may also access the report from the Campus Safety web page at: .
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation and gender identity and expression, genetic information, victims of domestic violence and stalking, familial status, and all other categories covered by recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training at all levels of the employment. Colgate University is an Equal Opportunity Employer, Minorities/Females/Persons with Disabilities/Protected Veterans.