Job Information
Cornell Cooperative Extension CCE of Columbia & Greene Counties Facilities Coordinator – Hudson, NY in Hudson, New York
The Facilities Coordinator is primarily responsible for maintaining the Association offices and properties and assists with Association vehicle maintenance. The Coordinator also helps to ensure the safety of staff, volunteers, participants, and the public. The Coordinator interacts with staff, volunteers, and the public in a cooperative manner at all times. The Coordinator also performs facility cleaning tasks.
This position is primarily located in the Association’s Hudson, NY office, and typically reports to the Association’s Acra, NY office two days/week or as requested.
Application Instructions
In the My Information section be sure to enter your full name, address, email, and phone number(s).
Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail jpm373@cornell.edu.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply) for additional guidance.
All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/
Apply By
All applications must be received on-line by 11:59 pm on June 28, 2024. Position closing dates may change based on Association needs.
Required Qualifications
High School diploma/GED plus one-year transferrable program/functional experience. Associate’s degree plus experience relevant to the role of the position may substitute for a High School Diploma/GED plus one-year transferrable functional experience.
Ability to help ensure diverse, equitable, and inclusive environments.
Knowledge of maintenance and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to perform maintenance and repair work.
Ability to meet regular travel requirements associated with this position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours which may include early mornings, evenings and/or weekends, as appropriate. Arrive to work ahead of regular building opening hours to plow and clear snow and ice from parking areas and driveways, sidewalks and building entrances.
Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position frequently operates maintenance equipment including but not limited to riding and other lawn mowers, snow blowers and plows, and other maintenance tools and equipment. This position frequently works in outdoor weather conditions including extreme heat, precipitation and cold. This position frequently lifts, moves, or transports supplies and equipment. This position frequently requires positions self (e.g., pulling, bending, reaching, touching, kneeling, using hands to feel/reach, climbing stairs and ladders). This position is regularly exposed to work near moving and/ vibrating mechanical parts. The noise level in the work environment is typically moderate and occasionally very loud, especially when using equipment like lawnmowers, leaf blowers, snow blowers, etc.
Communication skills: Ability to read English and interpret documents such instructions, safety and procedure manuals. Ability to write routine correspondence. Ability to speak effectively with employees and others. Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Technology Skills: Basic computer skills. Ability to learn and use MS Outlook electronic calendar functions, compose emails, use internet-based software.
Position Responsibilities & Essential Functions
Management – 10%
Assist in overall facilities management under the guidance of the supervisor. Quickly identify and report to the supervisor any facility issues or problems that arise. Offer solutions to help ensure Association facility needs are met.
Serve as the contact for buildings and grounds issues and emergencies outside typical office hours.
Update and maintain written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher inspections, heating system annual maintenance, and winterization of buildings and equipment.
Assist with guiding and managing building and equipment maintenance schedules.
Under the guidance of the Association Administrator, assist with aligning resources to identity contractors and outside vendors for identified needs.
May attend Facilities Committee meetings as required.
Coordination/Operation – 85%
Frequently set up and break down meeting rooms (tables, chairs, cleaning, etc.) based on MS Outlook room booking calendars as requested. Work cooperatively with supervisor and staff to ensure the buildings and grounds are prepared for educational programming and events. Arrange for buildings to be opened and closed as per rental/storage needs and schedule. Check facilities after use by renters and report any damage to the supervisors.
Frequently perform seasonal maintenance tasks including mowing, trimming, weed whacking, snow and ice removal/plowing from Association properties.
Perform minor/general maintenance and repairs such as minor plumbing, electrical, carpentry, roofing, flooring, and painting. Alert supervisor of any major problems or repairs needed.
Maintain tools, equipment, supplies, and storage rooms and sheds.
Work with supervisor on ordering, picking up, and delivering supplies and equipment. Also transport orders to CCE’s Taste NY Market located at the Capital District Welcome Center in New Baltimore.
Assist with maintaining safe and reliable Association vehicles by scheduling routine maintenance and inspections as required including oil change, antifreeze, etc. Clean vehicles as needed.
Safely operate all vehicles and other job-related equipment.
Weekly cleaning of the Hudson facility and monthly in Acra. Ensure restrooms, lounges and meeting rooms are adequately stocked with paper products (paper towels, toilet paper), soap, etc. as needed. Check/empty recycling bins as needed.
Professional Improvement – 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety – Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy – Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Columbia & Greene Counties policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Position Details
This is a full-time (35 hours/week), nonexempt position. Compensation paid at the rate of $22 per hour. Excellent benefits, based on eligibility, including:
Paid Vacation, Sick, and Personal leave
Paid Holidays
NYS Health Insurance Program (including free Dental Insurance)
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Total Care Employee Assistance Program (EAP)
Tax Deferred Annuity Plan
Flexible Spending Accounts
Group Universal Life Insurance
Personal Accidental Insurance
Legal Plan Insurance
Long Term Care Insurance
Auto and Homeowner’s Insurance
Pet Insurance
New York’s College Savings Program
ClearPoint Credit Counseling Solutions
No relocation or VISA Sponsorship available.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.
http://ccecolumbiagreene.org/
Job Title:
Association Facilities Coordinator I
Level:
005
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Jim McNaughton
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.