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AHRC Nassau Office Coordinator in Hunter, New York

The Office Coordinator works in the Health Center at camp during the summer camp sessions. The responsibilities include completing tasks delegated by the Unit Nurse and or Camp Nurse Manager/Assist Nurse Manager, answering phones, clerical tasks/documentation and helping to keep the Health Center clean, organized and safe.

Primary duties and responsibilities include but not limited to:

  • Creates camper charts for their assigned unit/nurse; organizes paperwork that is submitted regarding each camper

  • In collaboration with the Nurse Manager, review of CampDocs health information on a daily ongoing basis to ensure new information is communicated to nursing staff.

  • Ensure charts have applications and medical packets for upcoming sessions

  • Ensure parent questionnaire with campers photos are printed and each nurse has those in their assigned units

  • Update Urgent Care and Emergency Room visits with reason for sending and returning diagnosis into a log book; gathers and completes paperwork for ER and or urgent care visits for campers and counselors.

  • Transports campers/counselors to urgent care/hospitals; travels to pharmacies as requested

  • Check emails and telephone messages at least 3 times a day and ensure messages are received for nurses and or those they are intended

  • Ensures campers visiting the Health Center are signed in and identifies the reason for the visit.

  • Creates camper ID bands and prints and laminates photos for identification purposes during camper’s medication administration

  • Files departing camper’s medical paperwork; including camper body check forms

  • Clean and disinfect rooms; including remaking beds and changing linens

  • Ensures Health Center is clean and organized; this includes sweeping, mopping, emptying trash, cleaning kitchen, and overall general tidiness and cleaning

  • Ensures meals are administered to those campers/counselors who are staying in the Health Center during meal times

  • Submit maintenance requests

  • Maintain a log of rooms the nurses are occupying on camp

  • Check Local AEDs and refrigerator temperatures daily

  • Sign in packages to Health Center and retrieves mail from the office

  • Restock and organize OTC medication stock on Tuesdays and Saturdays; recording and checking expiration dates

  • Organize accident reports daily for Camp Quality Assurance person to pick u

  • Make arrangements at local Doctor’s office if camper or counselor’s condition requires an office visit

  • Make arrangements for pharmacy pick up if a camper or counselor requires medication

  • Ensure water and toilets are functioning properly daily as per DOH regulations; document same.

  • Follows DOH and ACA regulations; agency policies and procedures the employee handbook, and agency and program training requirements

  • Reports to the Justice Center as a mandated reporter if there is reasonable cause to suspect abuse or neglect. Additionally, must follow all agency incident policy and procedures

  • Reports and documents any events/activities that may hinder the health, safety and well-being of the people that attend camp (i.e., allegations of abuse, injuries, broken equipment, etc.).

  • Arrives to work by the start of scheduled shift and adheres to agency policy and procedure concerning call offs.

  • Practices and promotes the agencies mission statements in every interaction: “Through family and community engagement, Citizens supports people to live the life they choose”.

  • Additional tasks as requested by your supervisor.

  • High School or General Equivalency Diploma

  • 18 years of age

  • A valid unrestricted driver’s license

Requisition ID: 2023-5637

External Company Name: Citizens Options Unlimited

External Company URL:

Street: 118 Glen Ave

Shift: Flex