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Administrative & Events Coordinator (Onsite); Ithaca, NY APPLY Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. Administrative & Events Coordinator (Onsite) About the Society for the Humanities The Society for the Humanities is located in the historic Andrew Dickson White House, the home of the first President of Cornell. In addition to housing the offices and function spaces for the Society for the Humanities, Rural Humanities, the Humanities Scholars Program, and the School of Criticism and Theory (summer), the A.D. White House functions as a venue for numerous academic workshops and conferences, receptions, luncheons, dinners, and social occasions such as weddings. The venue is used by Cornell academic departments, central administration including the President's Office, and occasionally student groups and the greater Ithaca community. There are an average of 3-4 events per week during the academic year. This position offers the opportunity to gain both administrative and event coordination skills while overseeing the maintenance of an important historic home. The Opportunity While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. Working independently as the first point of contact, the Administrative/Events Coordinator serves as the public face of the A.D. White House as well as the Society for the Humanities, Rural Humanities and the Humanities Scholars Program. One of the primary functions of this job is to manage the venue, which includes providing information to clients, making reservations, billing and account management (under the direction of the Program Manager), providing event set-up, liaising with vendors, and overseeing a casual employee and/or team of student employees to staff the venue outside of business hours. What We Need The Administrative/Events Coordinator provides event coordination and administrative support to the Society for the Humanities program. A primary role is to maintain the complex calendar of all events and classes in the building and prevent scheduling conflicts. Event coordination duties also include arranging and tracking event details like catering, creating print and electronic event publicity (posters, pre-writes, social media posts), arranging photo and/or video documentation, and maintaining websites and social media platforms. As a resource for the humanities at Cornell, the Administrative/Events Coordinator produces a weekly events e-digest and administers the humanities calendar on the Society's website. General administrative support is also provided, such as ordering supplies, answering phones, coordinating mailings, and other projects as assigned. The Administrative/Events Coordinator is also the building coordinator for the A.D. White House and is responsible for entering and tracking building maintenance requests and interfacing with Facilities and Campus Services for repair and renovation projects. Job responsibilities in this area also include providing A/V equipment assistance and maintenance, maintaining the key log and card access. Required Qualifications Associate degree and two (2) to four (4) years of experience or equivalent combination of education and experience. Strong organizational, communication, and administrative skills, as well as a keen attention to detail. Work independently, be self-motivated, and have a proactive approach to problem solving as well as be willing to collaborate on big-picture projects with Society staff and director. Comfort with classroom A/V technology. Knowledge of online social media platforms, basic professional writing skills, and experience in basic graphic design (or eagnerness to learn). Multi-task and prioritize workload in a busy public environment. Proficiency in the use of Word, Outlook calendaring, and Zoom. Interface with many people throughout the day. Commitment to supporting diversity, equity, access, inclusion, and wellbeing. Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. *A cover letter and resume are required for further consideration for this position. *No Visa Sponsorship is available for this position. Employees may be required to work outside of normal business hours, including occasional holidays, evenings, and weekends. Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success. Preferred Qualifications Bachelor's degree is preferred. Events and/or venue coordination experience. An interest in the humanities. What We Offer Rewards and Benefits Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: . Follow this link to learn more about the Total Rewards of Working at Cornell: . Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Familiarize yourself with Cornell's as well as the university's . University Job Title:Administrative Asst IV Job Family:Administration Level:D Pay Rate Type:Hourly Pay Range:$24.01 - $27.91 Remote Option Availability:Fully Onsite Company:Endowed Contact Name:Maria Avila Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline (faculty pay ranges reflects 9-month annual salary) To learn more about Cornell's non-union staff job titles and pay ranges, see . Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see . Current Employees: If you currently work at Cornell University, please exit this website and log in to using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email . If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application. Notice to Applicants: Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement. 2023-05-26 EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.