Cornell University Administrative Manager - Cornell Botanic Gardens in Ithaca, New York
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
Administrative Manager (Administrator III)
Cornell Botanic Gardens
College of Agriculture and Life Sciences
Who We Are:
The College of Agriculture and Life Sciences at Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and home to Cornell University's second largest population of students, faculty and staff. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being. CALS is fundamentally invested in improving the lives of people, their environments and their communities both in New York state and around the world.
Within the College of Agriculture and Life Sciences, Cornell Botanic Gardens is the living museum of Cornell University. Its mission is to inspire people-through cultivation, conservation, and education-to understand, appreciate, and nurture plants and the cultures they sustain. The botanical gardens, arboretum, and natural areas cover approximately 3,600 acres adjacent to central campus and throughout Tompkins County. During the growing season, Cornell Botanic Gardens employs up to 45 full- and part-time staff, including students and temporary employees with about twenty regular, union (UAW) employees. Cornell Botanic Gardens' annual operating budget is $3.7 million, with the largest portions of funding derived from the interest income on $39 million in investment income, as well as annual memberships and gifts for special projects.
What you will do:
Direct financial, administrative and facilities management functions on behalf of Cornell Botanic Gardens and the Executive Director, with functional responsibility to the College of Agriculture and Life Sciences, with a dotted reporting line to the Senior Administrative Manager. Advise and assist Executive Director and Program Directors on financial, human resource, facilities and operational challenges. Provide direct oversight to 2 or more full-time staff members. Collaborate with and advise the Executive Director on development and implementation of management strategies for short- & long-range fiscal, operational, facilities and human resource challenges. Serve as a member of the college administrative managers group, with responsibilities to include setting direction for and leading college-wide administrative initiatives, identification and dissemination of best practices, representation of the college on university projects/committees, and identification and implementations of strategic administration directions. Participate in continuous learning and specialized training in key Administrative Manager functional areas to enhance professional knowledge and skill.
Work in partnership with the College Human Resources, Business Service Center, Facilities, and IT staff to ensure that Cornell Botanic Gardens' operational needs are met, are structured to meet departmental needs, and that compliance issues are addressed.
Function as financial officer of unit, establishing and monitoring annual budget, developing financial projections and strategies, and interpreting gift agreements and grant proposals.
Establish and implement departmental operational standards and procedures.
Provide leadership in facilities and infrastructure management at Cornell Botanic Gardens, and work with various constituencies to implement facility maintenance plans and carry them out.
Based on broad knowledge of department's goals and programs, develop and maintain procedures and practices that are in keeping with CALS and university policies and best practices.
Serve as primary liaison to college and university financial, facilities, administrative, and human resource management units.
High visibility position with high level of responsibility and confidentiality.
This position is full-time and is located in Ithaca, New York. This position's primary work location will be on-campus with occasional ability for remote work.
What We Need:
Bachelor's degree or other formal four-year training program in business administration, organizational development, human relations, or related field and 3+ years of experience or the equivalent combination of education and experience.
Must have excellent analytical and problem-solving skills.
Strong financial acumen; familiarity with human resource laws
Previous supervisory experience
Demonstrated experience in MS office Word; Excel; PowerPoint
Excellent customer service skills.
Must have excellent oral and written communication skills with a demonstrated ability to communicate with a broad range of people, including the Gardens' Advisory Council.
Ability to foster and develop a team. Promote cooperation and collaboration among team members.
Attention to detail and organizational skills are critical.
Ability to prioritize multiple projects while accomplishing tasks that are urgent or of a sensitive or confidential nature as well as meeting competing deadlines and priorities.
Must be comfortable working in an environment where a change in process/procedures is the norm.
Must exercise sound and ethical judgment when acting on behalf of Cornell Botanic Gardens, CALS and the University.
Strong working knowledge of budgeting and accounting policies and practices; facilities management, human resource policies and procedures; and conflict management and contract negotiating, grant and contract management and administration.
Ability to establish and sustain effective relationships with all constituents.
Must be able to balance conflicting priorities and make decisions from a wide range of choices.
Must be able to work independently and to be self-directed.
If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:
Master's degree preferred.
Bargaining unit experience
Eight to ten years management related experience.
Preferred working knowledge of Cornell Contract College budgeting and accounting policies and practices; grant and contract management; personnel policies and procedures; and conflict management.
Preferred experience with Cornell administrative computer systems such as Concur, Workday, Microsoft platforms, PeopleSoft, and the Kuali Financial System.
Proven ability to manage department of significant size and programmatic breadth.
Familiarity and knowledge of fleet maintenance management practices
Rewards and Benefits
We hope you appreciate great benefits. Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
Our leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25th through January 1st.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
We invite you to follow this link to get more information:
Visa Sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
How to Apply: (non-academic and union positions)
You must submit both a resume/CV and cover letter.
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Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations.
University Job Title:Administrator III
Pay Rate Type:Salary
Contact Name:Michele Cowen
Number of Openings:0
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.