Cornell University Pre-Award Specialist in Ithaca, New York
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Cornell requires that all faculty and staff members, regardless of their work location, disclose their vaccination status, and provide proof of vaccination if vaccinated, immediately upon hire.Pre-Award Specialist
Research Administration Coordinator - Band E
Office of Sponsored Programs (OSP)
The Pre-Award Research Operations (PRO) team in the Office of Sponsored Programs provides centralized pre-award grant proposal support for Principal Investigators (PIs) throughout the College of Engineering. The PRO team is charged with coordinating the creation, submission, and tracking of grant proposals to federal and state agencies, foundations, corporate and private sponsors. The team's overall goals are to provide consistent, high-quality support and excellent customer service while standardizing procedures and expectations for pre-award grant proposal activity.
The Pre-Award Specialist serves as a research administration professional within PRO, accepting workflow assignments and providing the highest level of service to faculty in preparing grant proposals for timely submission. As an integral part of the research administration community and in support of the university's overall research mission, this position requires an unwavering commitment to service and excellence in a demanding, deadline-driven environment. This position involves working closely with and serving as a liaison between faculty and staff within the college and across campus to meet proposal objectives and submission deadlines, using a variety of communications methods. Adaptability and flexibility to accommodate ongoing changes to internal and external policies and regulations; facilitating short lead times on proposal or project deliverables; balancing conflicting priorities; and contributing and adjusting to a continuously evolving environment are vital. This position requires collaboration with fellow team members to ensure coverage of all departmental needs and objectives, including but not limited to routine administrative tasks, orientation of new faculty, and cross training with colleagues internally and across campus. Due to the ever-evolving nature of the work and peak proposal seasons, this position requires a willingness to flex work schedules to accommodate unforeseen challenges or high volume, and may require occasional overtime, subject to management prior approval.
Associate degree in business administration, finance, or other related field, or a minimum of four to six years related research administration experience
Ability to work quickly and effectively under pressure, use judgment to prioritize a high-volume workload, and exercise creative problem-solving to address challenges in a deadline-driven environment.
Ability to oversee multiple files simultaneously and efficiently within tight timeframes.
Detail oriented, demonstrated research, analytical, critical thinking, planning and organizing, information monitoring, with proven time management skill
Ability to handle confidential information and materials.
Ability to manage distractions and work both independently and collaboratively in a professional office environment.
Ability to interact professionally with faculty, OSP staff, support staff, and the campus community
Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration
Strong written and oral communication skills with superior customer service
Experience interpreting and conveying complex information to diverse clientele with an ability to understand and accept differing perspectives.
Proficient with software products including Excel, Adobe Acrobat, MSWord, and Outlook.
Certification through Cornell University's Research Administration Certification Program (RACP) required within one year after hire (if not already obtained).
Must be flexible, adaptable, and comfortable working and contributing in an environment where change in process/procedures is the norm while maintaining a positive and productive demeanor.
Bachelor's degree preferred.
Knowledge of 2CFR 200 (Uniform Guidance) and other regulations, IRB, IACUC, and other compliances.
Familiarity with Cornell University or other higher education environment.
Experience with grant writing, proposal submission, and post-award financial management for a variety of funding sources (e.g. NSF, NIH, DOD, DOE, NASA, etc.)
Experience with grant submission systems (e.g. Grants.gov Workspace, NSF FastLane,
Research.gov, NIH ASSIST, etc.)
Experience learning, testing, and providing constructive feedback on new technologies and systems before, during, and after implementation.
For full consideration, please attach BOTH a cover letter and resume with your application.
Visa sponsorship is not available for this position.
University Job Title:Research Administration Coordinator
Pay Rate Type:Hourly
Contact Name:Kristie Devine
Number of Openings:4
Job Titles and Pay Ranges:
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Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.