Cornell University Program Assistant - American Studies - Admin. Asst. III - (Part-time) in Ithaca, New York
The Program Assistant is the first point of contact for people interested in the American Studies Program (AMST). The primary responsibility is to serve as the undergraduate course coordinator, records person, and events assistant, providing frontline administrative support for faculty, staff & students of the American Studies Program. The Program Assistant works under the general supervision of the Program Manager and is responsible for a wide range of tasks in support of the American Studies Program as identified below.
Provides a variety of support services: Prepares correspondence, electronic newsletter, brochures, posters, creates and maintains databases. Maintains and updates website. Maintains AMST student and faculty list serves. Assists Program Manager in planning and logistics for AMST s heavy calendar of events colloquia series, three annual endowed lectures, receptions, commencement, etc. Assist in preparation of event publicity materials, newsletters, website content, correspondence with donors and alumni, etc. Track graduate grant applications each semester. Maintain key inventory and schedule for AMST conference room. Other duties as assigned.
The position is a part-time, ongoing, benefits eligible appointment. There is some flexibility in that the position can be either 10 months/year at 24 hours/week (June & July off) or 11 months/year at 22 hours/week (July off). The Program Assistant provides front desk coverage in the morning and early afternoon with occasional changes in the schedule to assist with set up and break down of events. Must be willing and able to work the Friday of commencement weekend (Memorial Day Weekend).
REQUIRED QUALIFICATIONS: High School diploma; more than 2 years and less than 4 years relevant experience or equivalent combination of education and experience. Must be sensitive to a culturally diverse student, faculty, and staff body. Confidentiality and professionalism, a must. Detail oriented with ability to multi-task and prioritize workload in seasonally fast-paced office environment. Proficient with (or ability to quickly learn) MS Word, Excel. Must also possess ability to quickly learn new software and online University web-based systems (i.e., Photoshop, PowerPoint PeopleSoft, Outlook, Brio, Lyris, CCI, e-Shop, Drupal, Blackboard/Canvas, electronic mail/calendars.) Self-motivated with strong organizational and communication (oral and written) skills. Flexible and adaptive, working effectively and cooperatively with others.
Experience with University systems: R25, CCI, ACALOG, Faculty Center, Lyris, Drupal and eSHOP. Prior higher education experience is helpful. Familiarity with social media, graphic design, and marketing is helpful.
APPLICATIONS WILL BE ACCEPTED THROUGH THURSDAY, SEPTEMBER 26TH. TO BE CONSIDERED, YOU MUST SUBMIT BOTH COVER LETTER AND RESUME. WE HAVE FOUND IT MOST EFFICIENT TO SAVE AS ONE DOCUMENT PRIOR TO ATTACHING.
No visa sponsorship or relocation assistance are provided for this position.
UNIVERSITY JOB TITLE:Administrative Asst III
PAY RATE TYPE:Hourly
CONTACT NAME:Michelle Stepanok
NUMBER OF OPENINGS:1
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Employer's Job# WDR-00020656
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