Cornell University Program Coordinator - Career Development (College of Arts & Sciences) - Admin. A in Ithaca, New York
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
EffectiveJanuary 1, 2022, all new Cornell hires, regardless of role and work location, must be fully vaccinated and present proof ofan FDA- or WHO- authorized or approved COVID-19vaccination or have a university-approved disability/medical or religious exemption. Failure to demonstrate compliance with this requirement prior to the first day of work will result in the delay of employment with Cornell and mayresult in the offer of employment being rescinded.The Career Development office is a division of the College of Arts & Sciences Student Services & Admissions department. The College of Arts & Sciences has 4400+ undergraduate students. Career Development serves all undergraduate students, as well as recent graduates up to 5 years after graduation, on all career related topics including internship/job search strategies, graduate school admission (including medical and law school), major and career exploration, interviewing, and job offer negotiation. Our very busy office serves 2,500 unique students each year through individual appointments, workshops, and events.
The Program Coordinator provides programmatic, communications-based, and administrative support for the Arts & Sciences Career Development office.
Administers office programs (Professional Development Funding, Pathways Internship Program): in collaboration with Career Development leadership, manages and updates applications, materials, and web content; processes applications for staff to review; maintains data in Excel for application cycles; sends notifications to applicants about decisions; executes follow-up and ensures paperwork is completed. The Program Coordinator collaborates with Financial Aid and Business Service Center to ensure students receive their grant funding in a timely manner; implements innovative strategies for enhancing office programs. Assists the Nexus Scholars/Summer Experience Grant Program Manager with programmatic support for the Summer Experience Grant, Student Contribution, and Nexus Scholars programs, including application management and communications. Coordinates and assists with ad hoc projects and programs throughout the course of the year.
The Program Coordinator manages high-volume daily flow of appointments, meetings, and inquiries for office. Configures and maintains the office's online calendar system. Serves as first point of contact for students, staff, employers, alumni, and other stakeholders contacting the office via phone, email, or in-person. Provides support for front desk, hosts visitors, and manages office email inbox. During summer and school breaks, the responsibility of front desk support falls fully on the Program Coordinator.
Designs, writes, and distributes all office communications including weekly newsletter, event and services marketing, strategic communications to student populations, and maintains office web content. Collaborates with A&S Communications team to expand our reach to students across the college. Utilizes a variety of technology solutions to support the work of the office, including Qualtrics, Salesforce, Calendly, Adobe Sign, Drupal, and Handshake.
The Program Coordinator coordinates logistics from start to finish for office events each semester including: scheduling and confirming date/time; online event postings; securing space and equipment needs; ordering catering; marketing to students; sending reminder emails; and day-of event management. Schedules on-campus and virtual events and interviews for employers. Checks vaccination status and cards for all external visitors.
Executes all office purchasing, maintains monthly budget reports (in Excel), manages office general accounts and gift accounts. Collaborates with Director and the Business Service Center to process external contracts and payments. Learns and adheres to all Cornell financial and ethical policies.
Reviews, analyzes, and maintains data in Excel about student population and graduating classes. Generates reports and updates web content using post-graduate data. Updates and maintains variety of information and create reports to meet programmatic needs.
Assists in the hiring, training, and supervision of student employees. Oversees the daily workflow and projects of student employees.
Required Qualifications: Associate's degree with 2-4 years of relevant experience, or equivalent combination of both education and experience. Must have good customer service skills and professional demeanor. Ability to work with a diverse population - including, but not limited to: students, employers, staff, faculty, prospective students/applicants, parents, and other constituents. Ability to take initiative, think critically, and problem solve is necessary. Strong attention to detail is required. Must have effective organization skills to manage multi-layered processes; ability to multi-task and effectively prioritize with limited supervision is necessary. Excellent communication skills (verbal and written), and strong spelling and grammar are required. Must be a team player. Must be able to utilize technology appropriately, and should possess proficiency in Excel. Financial management and budgeting skills. Experience with or the ability to learn Qualtrics, Salesforce, Calendly, Adobe Sign, Drupal, and Handshake.
Ability to anticipate the needs of a program or the office
Commitment to/understanding of the liberal arts and sciences
Experience with Cornell financial systems (WebFin, IWantDoc, etc.)
Applications will be accepted through Tuesday, January 25th. To be considered you must submit BOTH cover letter and resume. We have found it most efficient to save as one document prior to attaching.
No visa sponsorship or relocation assistance are provided for this position.
University Job Title:Administrative Asst IV
Pay Rate Type:Hourly
Contact Name:Tara Wilder
Number of Openings:0
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see . The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.