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Cornell Cooperative Extension 4-H Camp Overlook Registrar - Malone, NY in Malone, New York

This position will serve as the Camp Registrar for Cornell Cooperative Extension Association of Franklin County and will provide support to the organization within the limits of established policies, guidelines and/or procedures, specifically for 4-H Camp Overlook, which is owned and operated by Cornell Cooperative Extension of Franklin and St. Lawrence Counties. This position will be responsible for processing camper registrations including data entry, cabin assignments, class selection, scholarship forms, health records, and mailings. This position will also be responsible for processing ropes course rentals, as well as facility rental paperwork and maintaining an Outlook calendar. The Camp Registrar will provide positive communication between staff at the physical camp location in Mountain View and the administrative office located in Malone. This position will communicate with Association staff, leadership and the Executive Director to facilitate all human resources responsibilities as assigned. This position will represent Cornell Cooperative Extension to the general public, community leaders and government officials in a professional manner. Will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public. In addition, to maintain proper data entry, this position will be responsible for daily cash receipts and credit card expenses in Acumatica. In the previous system a single entry was completed for all of camp payments on a single date. Acumatica requires each individual transaction to be entered separately and includes their full address. Therefore, one entry may contain around fifty cash sales entries a day. Acumatica also requires scanning and uploading of all backup documents and receipts.

IMPORTANT INFORMATION FOR APPLICANTS: PLEASE READ BEFORE APPLYING

All applicants must apply online by close of day on June 16, 2024 to be considered for this position. All applicants must complete an application online, which includes: cover letter, resume and three (3) references .

All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.

All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/ .

Please contact Lindsey Kelly, Office Manager at 518-483-7403 with questions.

POSITION DETAILS:

This position is a full-time non-exempt position - 100% FTE, 35 hours per week. The hourly rate for this position will be $17.00. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, retirement, vacation, sick and personal leave.

POSITION INFORMATION:

Required Qualifications:

  • High School Diploma or Equivalent Education.

  • Experience relevant to the role of the position.

  • Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.

  • Ability to work flexible hours which may include evenings and/or weekend, as appropriate.

    Preferred Qualifications:

  • Knowledge of all aspects of office equipment (i.e. phones, computers and large networked printers and copies).

  • Demonstrated ability to use standard computer programs (i.e. Microsoft Office, Word, Excel, Access and Publisher).

  • Demonstrated ability to participate in professional team settings.

  • Demonstrated ability to communicate clearly and professionally using oral, written, and visual means to a diverse range of people.

  • Demonstrated high level and command of spelling and grammar.

  • Demonstrated professional work ethic and appearance.

  • Demonstrated ability to maintain high level of confidentiality when required.

  • Demonstrated ability to work with and relate effectively with co-workers, customers, volunteers, and community leaders and relate to diverse audiences.

  • Demonstrated high level of accountability, and ability to work independently when needed, and to anticipate seasonal program needs.

  • Demonstrated ability to organize, including special projects, and to develop efficient procedures for frequently performed work assignments.

Administrative Responsibilities:

Coordination/Operation - 95%

  • Provide support and assistance for one or more professional staff as an integral part of a support staff team.

  • Responsible for all aspects of camp registration and office based customer service for summer residential camp including data entry, cabin assignments, class selection, scholarship forms, health records, prepare deposits, mailings and mail processing.

  • Schedule and maintain records for year round facility rentals and ropes course programs.

  • Assist with the seasonal staff application process.

  • Assist with the accounts payable bookkeeping process; organize receipts, invoices and all payables and submit to bookkeeper for processing.

  • Assist with the accounts receivable bookkeeping process; organize payments, customer invoices and submit to bookkeeper for processing.

  • Check and respond to email inquiries.

  • Provide customer service as a critical responsibility of this position. Portray a positive and supportive image to the parents/guardians of perspective campers.

  • Communicate pertinent HR issues to the Executive Director, Association Administrator, and/or SBN HR Lead as appropriate.

  • Perform other general office duties as needed/assigned.

  • Effectively maintain existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.

  • This position may require the transport of program materials and resources while performing position responsibilities.

Professional Improvement and Other Duties as Assigned - 5%

  • In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

  • Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

  • Participate in required orientation programs; work with supervisor and work team staff to gain pertinent skills and information for specific on-job skills.

  • Attend relevant in-service education programs.

Health and Safety - Applied to all duties and functions.

  • Support the association to maintain a safe working environment.

  • Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.

  • Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

  • Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

  • Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

  • Be aware of, and adhere to, established Cornell Cooperative Extension Association of Franklin County policies and procedures.

  • Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

Job Title:

Association Admin Asst I

Level:

007

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jerilynn Cross

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.

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