Genesee Country Museum Vice President of Finance in Mumford, New York
Reports to: President & CEO
Primary Function: Manage all aspects of the Museum’s Finance and Human Resources functions. Oversee a staff of 1 Accountant, 1 Human Resources Manager, and 1 seasonal staff.
The Genesee Country Village & Museum is partnering with JK Executive Strategies to recruit for our Vice President of Finance position. The Vice President of Finance will serve a key role in the overall operation of the Museum by managing a $4M operating budget, $12M endowment, and the HR needs of a staff of 175. This position will work closely with the President, other senior leadership, and the Board of Trustees to support the day-to-day financial, accounting, investment, and HR needs of the Museum while also developing strategies to support its long-term financial sustainability. The position will require extensive collaboration with other key staff across the Museum, as well as frequent interaction with high-level donors. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Financial Management (60%)
Produce, review, analyze, and communicate financial reports and data to President, Board of Trustees, and staff budget managers; monitor performance to budget and respond to significant fluctuations with recommendations
Manage both accounts payable and accounts receivable functions to insure that all vendors are paid and all monies due are collected in a timely manner.
Oversee cash management including cash liquidity and forecasting to meet operating needs
Manage preparation of annual operating and capital budgets
Work closely with Development staff in preparation of grant requests, tracking of expenditures by grant, and completion of grant reporting
Manage external audit including preparation of audit schedules and financial statements and review annual forms 990 and 990-T
Human Resources (15%)
Manage all benefit plans and programs including health, dental, life, worker’s compensation, and disability insurance and retirement plans
Act as retirement plan administrator and prepare annual Form 5500 and related reporting
Supervise Human Resources manager who is responsible for all Human Resources activities including recruiting, on-boarding, terminations, training, regulatory compliance, worker’s compensation cases, and conflict resolution for a staff of approximately 180 employees
Other Strategic Priorities (25%)
Review contracts for all aspects of Museum operations
Evaluate and negotiate all liability and property insurance for the Museum
Manage all financing, investing and banking relationships
Oversee all legal issues
Manage a variety of finance/HR-related software programs or technology - Sage Intact (ERP), Beanworks (accounts payable), ATS (applicant tracking and hiring), Paylocity (payroll); write reports, training other staff
Liaison with Audit and Finance Committee and regularly report out at Board meetings
Provide support to departments in financial analysis of retail opportunities
Set policies and procedures with departments around revenue and expense tracking and provide process improvements as needed
Manage attendance database
Bachelor’s degree required, CPA or MBA preferred
8-10 years of experience in financial leadership, with significant work in budgeting, accounting, and grants management. increasing levels of management experience
Fund accounting, non-profit experience, and human resources experience strongly preferred
At least 3 years of significant supervisory experience, with demonstrated success in motivation and team building that achieve short- and long-term objectives.
Strong planning, budgeting and analytical abilities
Ability to extract, analyze, and present data to support quality decision-making
Skilled at presenting financials so that they are understandable to those without expertise, ensuring financial management standard methodologies and effective decision-making.
Skilled at goal setting and measuring success, possessing the agility to move in new directions when necessary and prioritize the long-term sustainability of the Museum.
Ability to organize multiple projects and tasks
Proficient with Microsoft Office software, particularly Excel with familiarity with pivot tables and power queries. Sage Intact, and other technology used by the department
Strong written and oral communication skills required with ability to tailor messaging to the skill level and knowledge of the audience
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