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Genesee Country Museum Vice President of Finance in Mumford, New York

Department: Finance

Reports to: President & CEO

Primary Function: Manage all aspects of the Museum’s Finance and Human Resources functions. Oversee a staff of 1 Accountant, 1 Human Resources Manager, and 1 seasonal staff.

The Genesee Country Village & Museum is partnering with JK Executive Strategies to recruit for our Vice President of Finance position. The Vice President of Finance will serve a key role in the overall operation of the Museum by managing a $4M operating budget, $12M endowment, and the HR needs of a staff of 175. This position will work closely with the President, other senior leadership, and the Board of Trustees to support the day-to-day financial, accounting, investment, and HR needs of the Museum while also developing strategies to support its long-term financial sustainability. The position will require extensive collaboration with other key staff across the Museum, as well as frequent interaction with high-level donors. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Job Duties:

Financial Management (60%)

  • Produce, review, analyze, and communicate financial reports and data to President, Board of Trustees, and staff budget managers; monitor performance to budget and respond to significant fluctuations with recommendations

  • Manage both accounts payable and accounts receivable functions to insure that all vendors are paid and all monies due are collected in a timely manner.

  • Oversee cash management including cash liquidity and forecasting to meet operating needs

  • Manage preparation of annual operating and capital budgets

  • Work closely with Development staff in preparation of grant requests, tracking of expenditures by grant, and completion of grant reporting

  • Manage external audit including preparation of audit schedules and financial statements and review annual forms 990 and 990-T

Human Resources (15%)

  • Manage all benefit plans and programs including health, dental, life, worker’s compensation, and disability insurance and retirement plans

  • Act as retirement plan administrator and prepare annual Form 5500 and related reporting

  • Supervise Human Resources manager who is responsible for all Human Resources activities including recruiting, on-boarding, terminations, training, regulatory compliance, worker’s compensation cases, and conflict resolution for a staff of approximately 180 employees

Other Strategic Priorities (25%)

  • Review contracts for all aspects of Museum operations

  • Evaluate and negotiate all liability and property insurance for the Museum

  • Manage all financing, investing and banking relationships

  • Oversee all legal issues

  • Manage a variety of finance/HR-related software programs or technology - Sage Intact (ERP), Beanworks (accounts payable), ATS (applicant tracking and hiring), Paylocity (payroll); write reports, training other staff

  • Liaison with Audit and Finance Committee and regularly report out at Board meetings

  • Provide support to departments in financial analysis of retail opportunities

  • Set policies and procedures with departments around revenue and expense tracking and provide process improvements as needed

  • Manage attendance database

  • Bachelor’s degree required, CPA or MBA preferred

  • 8-10 years of experience in financial leadership, with significant work in budgeting, accounting, and grants management. increasing levels of management experience

  • Fund accounting, non-profit experience, and human resources experience strongly preferred

  • At least 3 years of significant supervisory experience, with demonstrated success in motivation and team building that achieve short- and long-term objectives.

  • Strong planning, budgeting and analytical abilities

  • Ability to extract, analyze, and present data to support quality decision-making

  • Skilled at presenting financials so that they are understandable to those without expertise, ensuring financial management standard methodologies and effective decision-making.

  • Skilled at goal setting and measuring success, possessing the agility to move in new directions when necessary and prioritize the long-term sustainability of the Museum.

  • Ability to organize multiple projects and tasks

  • Proficient with Microsoft Office software, particularly Excel with familiarity with pivot tables and power queries. Sage Intact, and other technology used by the department

  • Strong written and oral communication skills required with ability to tailor messaging to the skill level and knowledge of the audience

  • Show support of GCV&M values of Authenticity, Collaboration, Exploration, Inclusivity, Stewardship, and Responsibility and our DEAI statement in all actions and communications.