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Police Athletic League Accounting Manager, Head Start Programs in New York, New York

The Police Athletic League (PAL) is the largest independent youth organization in New York City that provides educational and recreational activities for children and young adults. PAL Inc. and The New York City Police Department work in partnership to provide communities with summer and after-school recreational and educational activities.

We are looking for an Accounting Manager, for Head Start programs, who will be responsible for providing financial accounting, technical, and management support for all Head Start programs and serves as a specialized Head Start resource for all Police Athletic League staff, committees, and the regional Head Start funding office. Experienced supervisory skills are required to supervise the Fiscal Officer, Head Start Programs. The Accounting Manager, Head Start Programs, with assistance from the Fiscal Officer, will assist and support the Director of Child Care and key Child Care staff, in addition, to providing all required information to successfully manage their department. Exemplary experience with Head Start reporting is required to ensure adherence to best practices and Head Start Performance Standards.

Major Duties & Responsibilities

  • Supervises Head Start Fiscal Officer to ensure all fiscal procedures are adhered to and all record-keeping and financial reports are completed accurately and submitted to all governing entities in a timely manner.

  • Ensures the accurate and consistent recording and reporting of financial data and ensures all costs incurred are allowable.

  • Assists in developing multiple annual budgets and financial statements in accordance with the policy requirements of the various governing agencies.

  • Reports monthly on expenditures, by line item, comparing the financial performance of operations with operating budgets, plans, and standards.

  • Oversees the timely preparation and approval of budget modifications.

  • Responsible for all in-kind accounting and reporting and ensuring Head Start non-federal share requirements are met.

  • Directs the development and implementation of strong internal controls through continuously updating policies and procedures to ensure adherence to best practices and Head Start Performance Standards.

  • Ensures the proper maintenance of control systems to safeguard program assets and to effectively monitor operations.

  • Integral in the preparation and execution of all financial and compliance audits including working with auditors to ensure a smooth and successful audit process and results.

  • Perform and/or supervise balance sheet account reconciliations and analysis, along with preparing and/or approving any required adjusting journal entries.

  • Ensure all staff compensation requirements are met and are up-to-date.

  • Identifies and accounts for revenue sources and funding streams.

  • Reports significant trends and variations, and contributes toward the formulation of future policies and strategies.

  • Back up the Fiscal Officer, Head Start Programs when needed

  • Perform other duties as required.

Additional Responsibilities

  • Maintain a thorough understanding of the financial rules and reporting requirements for HS/EHS.

  • Prepare, monitor, and implement the cost allocation plan in addition to updating it throughout the year as necessary.

  • Prepare and submit all required financial reports to the Office of Head Start and Region 2, including budget modifications and waivers, as needed.

  • Coordinate and report in Payment Management System, Head Start Enterprise System, and GrantSolutions.

  • Provide fiscal training to Governing Board, Policy Council, and Head Start staff and all staff, as needed.

  • Maintain inventories and related records of all assets that reconcile to financial statements.

  • Provides technical assistance to Head Start staff, including administrators, management, and Center Directors in the areas of financial and budget analysis.

  • Review and monitor Head Start cash flow and ensure all cash in-flows and out-flows are in accordance with Head Start requirements.

  • Reviews financial aspects of long-term contracts and awards.

  • Commit to continued training and education as an integral part of Head Start requirements.

Skills/Knowledge Required

  • Certified Public Accountant, or at a minimum a Bachelor's degree in Accounting.

  • Minimum of five years’ experience in Head Start programs which two years is supervising accounting staff.

  • Working knowledge and proven implementation of audit and accounting requirements under OMB Super Circular for Federal Awards and authoritative accounting standards.

  • Proven ability to implement and adhere to policy and procedures in accordance with Head Start Performance Standards.

  • Strong computer skills and proficiency in accounting software including Blackbaud Financial Edge and Blackbaud NXT and Microsoft Excel and Word.

  • Experience reporting in the Payment Management System and GrantSolutions.

  • Excellent interpersonal, oral, and written communication skills.

  • Ability to use problem-solving techniques for identifying problems, researching, and determining the most appropriate course of action for their resolution.

  • Ability to work under tight deadlines

The Police Athletic League seeks to hire staff who reflect the diversity of the communities we serve. All positions at PAL are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status, or any other characteristic protected by law. All are encouraged to apply.

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