NYU School of Medicine Administrative Manager in New York, New York
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We have an exciting opportunity to join our team as a Administrative Manager.
In this role, the successful candidate will oversee and manage the administrative operations of the Education Mission for the Department of Neurology and supervise all aspects of daily responsibilities for Neurology clerkship, residency, and fellowship Program Coordinators. Additionally, manage all aspects of faculty education.
Ensure adherence to policies and procedures for the NYU School of Medicine, GME office, Accreditation Council for Graduate Medical Education (ACGME) and American Board of Psychiatry and Neurology (ABPN).
Perform other duties as requested and assigned by the Division Administrator, Department Chair, Vice Chair, and Program Directors.
Administratively coordinate the Neurology Faculty Mentoring Program in collaboration with the Vice Chair.
Administratively oversee departments mentoring program for faculty
Administratively oversee the Neurology Department Appointment and Promotion Committee (DAPC).
Actively participate in meetings and on committees such as Neurology Quality Improvement Committee; Neurology Education Committee; Neurology Program Evaluation Committee; Neurology Residency Program Restructuring Committee; Staff Mentorship Committee, Neurology Research Symposium Committee; Resident Ranking Committee, and Neurology Division Administrators Meeting.
Manage the verification of postgraduates to guarantee timely response to external organizations.
Work closely with Program Directors to process program applications for new fellowships, fellowship grants, and act as liaison to the GME.
Maintain an updated fund of knowledge of current ACGME accreditation requirements for the education program to provide coordinators continuous training and professional development.
Communicate to both house staff and faculty to demonstrate support of all hospital clinical learning environment (CLER) initiatives.
Support and participate in the ongoing PIP implemented by the Program Director based on accreditation site visits, internal review recommendations and the APE.
In collaboration with the Program Director manage site visit preparation prior to accreditation site visits.
Work with Program Director to comply with institutional requirements regarding completion and timely submission of the Annual Program Evaluation (APE).
Verify accuracy of statistics used for reporting to FREIDA, AMA and National Resident Matching Program (NRMP). Manage compliance of surveys requested by GME, ACGME, and NYU Langone Medical Center.
Ensure residents are compliant with current documentation for licensing and institutional requirements.
Manage interview season for the selection and evaluation of residents and fellows in accordance with the program specific requirements. This includes reviewing application submissions in detail to work closely with the Program Directors in selection of the most qualified candidates. Work closely with the program coordinators to oversee scheduling, participating faculty coordination, and develop residency marketing strategy to guarantee the program is well represented in a positive and accurate manner -- including the Neurology website, residency fairs (such as the AAN), brochures, and personal interaction. Develop new and oversee the updating of recruitment information.
Supervise all aspects of onboarding.
Act as a liaison between the Neurology education program and internal customers, such as faculty and administrators, by developing relationships and gathering information to assess and improve the impact of our program design on division workflows.
Develop and maintain policies as requested by the GME to clarify Neurology Department specific requirements.
Respond promptly to requests for information and updates from the NYULMC GME Office and collaborate with the Program Director to implement any appropriate Program Improvement Plans (PIP) accordingly.
Collaborate with the Program Directors in the preparation and submission of information required and requested by the ACGME; including annual program updates to the ACGME.org WEBADS and the ABPN GME Track, and others as needed.
To qualify you must have a Minimum of 2 years of demonstrated progressive leadership/management responsibilities. Excellent communication and interpersonal skills
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please . Please to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please .
NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.