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Job Information

Columbia University Assistant Director, Student Affairs (High School & Non-Degree Programs) in New York, New York

  • Requisition no: 517386

  • Work Type: Full Time

  • Location: Campus|Morningside

  • School/Department: null

  • Categories: Other,Stdnt Affairs/Educational Admn,General Administration

  • Job Type: Officer of Administration

  • Bargaining Unit:

  • Regular/Temporary: Regular

  • End Date if Temporary:

  • Hours Per Week: 35

  • Salary Range:

Position Summary

Reporting to the Director, Student Affairs (High School & Non-Degree Programs), the Assistant Director will aid the Director in the following areas: managing the Internship in Building Community program (IBC), supervising pre-college and non-degree student and residential life, overseeing extracurricular programming, acting on behalf of the Director in their absence or at their delegation, and ensuring the safety and well-being of the students of Columbia University’s high school and non-degree programs. Further, the Assistant Director will aid the administrative team in building program support capacities, advising prospective and enrolled students as well as their parents, and representing the programs throughout the University.

Responsibilities

ASSIST IN MANAGING THE INTERNSHIP IN BUILDING COMMUNITY PROGRAM [IBC] (25%)

The IBC divides into two parts: a two-week training seminar led by program and University leadership and a six-week practicum, during which interns serve as resident advisers and all-around program assistants for Columbia’s Pre-College Programs.

  • In partnership with the Director, supervise all interns/residential advisors/program assistants, approximately 115-120 college-age Residential Life and Student Affairs interns

  • Assist the Director in the training of all staff and interns, including preparing training materials, and developing and leading training seminars

  • Provide staff supervision during the six-week practicum, including developmental work with intern staff

  • Work with the Director and Program Coordinator in the hiring of all IBC interns, which includes conducting interviews for a portion of the internship candidates

  • Contribute to evaluation of intern performance and measure training program effectiveness

OVERSEE RESIDENTIAL AND STUDENT LIFE (25%)

  • Manage student accommodations related to housing, academics, and disability services

  • Develop Staff and Program capacities, policies, and activities related to student safety and wellness initiatives

  • Assist the Director and partner offices in respect to the delivery of services from University Dining Halls, University Events Management, University Physical Fitness Center, CUIT, and University Health Services troubleshooting and resolving issues as they arise

  • Facilitate the delivery of Central Student Services to students

  • Work with the Director in the safe execution of program activities in accordance with program and university policy

  • Assist the Director in the adjudication of student conduct issues

  • Serve as a liaison to parents and students on program related topics

OVERSEE EXTRACURRICULAR AND CO-CURRICULAR PROGRAMMING (15%)

  • Manage IBC intern staff in planning and overseeing extracurricular activities

  • Manage student activities regarding academic skills and career development

  • Monitor and support content development for in-session student activities communications

  • Collaborate with the offices of Undergraduate Admissions at Columbia and Barnard to plan student programming on the admissions process to Columbia and Barnard

  • Lead the continued development of student life clubs and activities

  • Work with external non-profit organizations to develop community service opportunities for students

  • Partner in the development of New Student Orientation for high school and non-degree populations

SUPPORT STAFF COMMUNICATION AND INFORMATION CAPACITIES (15%)

  • Collaborate with the School of Professional Studies Instructional Support and Information Technology teams to maintain the central communications and knowledge platform for use by Summer Program staff

  • Collaborate with Director, other Pre-College staff, and IBC interns in the writing, editing, and updating of IBC Staff handbooks

CONTRIBUTE TO PROGRAM DEVELOPMENT AND SUPPORT (10%)

  • Manage student support services, programming, including staffing, residential and student life, advising and academic concerns

  • Assist the Director on providing support services to scholarship and financial aid recipients

  • Coordinate the development of media content for website and marketing use

STAKEHOLDER COLLABORATION (5%)

  • Working by assignment and within the strategic framework laid out by school leadership, explore student life opportunities for new offerings for students, to be offered year-round

ADVISE PROSPECTIVE AND ENROLLED STUDENTS AS WELL AS THEIR PARENTS (2.5%)

  • Conduct student information sessions and other promotional activities in tandem with Admissions and Enrollment teams

  • Meet individually with prospective students and parents to provide specialized programmatic information

  • Enable appropriate support for students experiencing academic difficulties

ACT ON BEHALF OF THE PROGRAM WHEN DELEGATED TO DO SO BY DIRECT SUPERVISOR (2.5%)

OTHER DUTIES AS ASSIGNED

Minimum Qualifications

  • Bachelor's degree and/or equivalent related experience required

  • 3 years related experience

  • A resume and cover letter with salary requirements must be submitted to be considered for the position

Preferred Qualifications

  • Master’s degree preferred

  • Experience working with pre-college summer programs preferred

  • Experience working in University or Pre-College residential life preferred

  • Teaching or training experience preferred

Other Requirements

  • Excellent communication and interpersonal skills are essential

  • Exceptional attention to detail and an ability to perform non-routine work, to work with changing priorities, to manage multiple projects simultaneously, and to work independently required

  • Familiarity with or willingness to learn Slate, CourseWorks, SIS and other systems, applications, and software used by the University and the School

  • Required to live-on campus in an assigned residence hall during the Summer Immersion Program from late June to mid August

  • Proven ability to work effectively within a collaborative team setting

  • Ability to handle confidential information in a mature, professional manner

  • Serves in an on-call capacity, year-round

  • Very significant evening and weekend work required

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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