Job Information
City of New York BOB- Contract Coordinator in New York, New York
Job Description
Civil Service Title- Confidential Strategy Planner
The New York City Department of Transportation Division of Bridges seeks to hire a seasoned contracts/procurement professionals to manage the Divisions: Construction, Design Build, Engineering Service Agreements (ESA) as well as Information Technology (ITT) procurements. The unit’s duties require extensive and rigorous work with all internal divisions of the Department of Transportation especially, the Agency Chief Contracting Office (ACCO), Financial Management Units The individual will also be responsible but not limited to the below:
Utilize various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.
Utilize the Financial Management System (FMS), NYC’s Procurement and Sourcing Solutions Portal (PASSPort), and other systems for review approval and processing of internal RFx documents; and manage specials projects as needed
Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures.
Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries.
Generate and perform tasks through PASSPort for oversight reviews and approvals.
Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services.
Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans.
Schedule and attend Consultant Selection Committee charging and Technical Evaluations.
Facilitate discussions with both internal and external partners regarding financial aspects and procurement issues outlined in contracts.
Assist in coordinating financial tasks for new and existing contracts to ensure compliance with NYC regulations and policies, as well as addressing agency/vendor priorities.
Assess and enhance procurement financial procedures, platforms, and operations in PASSPort to optimize efficiency.
Perform other related duties.
Preferred Skills
Exacting knowledge of the City's procurement and contracting regulations and statutes, most specifically the Procurement Policy Board rules, as well as Design Build Procurement, expected; Demonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting; Hands-on experience with the City's procurement and budgeting systems/applications including FMS and Passport among others. Exposure to database/document management systems and business process reengineering is a plus; Excellent oral and written communications capabilities are required (including proficiency in Microsoft Office Suite applications), as well as very good interpersonal and organizational skills
Work Location
55 WATER ST, MANHATTAN, 10041
Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 693042 For other applicants, go to www.nyc.gov/careers and search for Job ID# 693042 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.
Qualifications
A Baccalaureate degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.