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New York Life Insurance Company Business Administration, Senior Associate in New York, New York

A career atNew York Life (https://www.newyorklife.com/) offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value ourdiverse and inclusive workplace (https://www.newyorklife.com/about/careers/diversity/) where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by ourFoundation (https://www.newyorklife.com/foundation) . It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visitLinkedIn (https://www.linkedin.com/company/newyorklife/) , ourNewsroom (https://www.newyorklife.com/newsroom/) and theCareers (https://www.newyorklife.com/about/careers/) page of www.NewYorkLife.com .

Responsibilities:

Leadership team support

  • Provide ad-hoc support across various initiatives that help drive business strategies across departments

  • Development of various excel reports and presentations for leaders

  • Provide key updates on ‘happenings’ across New York Life (office moves, etc.)

  • Coordination projects across departments and sub-departments

Meetings

  • Coordinate logistics and develop presentation materials for Strategic Capabilities town halls and other department wide events across all sites, working closely with internal corporate communications, events, media, and conference center teams

  • Support development of senior leader presentations

  • Coordinate offsite and onsite leadership meetings (working w/ vendors where appropriate)

  • Develop surveys for various department events while coordinating the communication to employees and providing survey results to leadership team

  • Own and execute on logistics for departmental learning initiatives

  • Plan department-wideannual holiday party

  • Help source branded merchandise for employees and events when needed

Winning Team engagement

  • Serve as lead manager of department intranet site Strategic Capabilities Exchange, including serving as liaison between Corp Comm and Strategic Capabilities sub-department sites

  • Develop content including employee spotlights, employee engagement topics, and materials centered around department goals and projects

  • Lead group of sub-department intranet Community Managers in meetings to discuss employee engagement strategy

  • Support engagement efforts across sub-departments in Strategic Capabilities

  • Manage the yearly New York Life summer internship program, including developing materials for managers and interns, planning events, and providing overall support

  • Lead role in events like Giving Campaign, Month of Service, Take Our Kids to Work Day, and Volunteer activities

  • “Applause” Ambassador - recognition program across Strategic Capabilities sharing reports throughout the year while ensuring award program is being utilized by department employees correctly

  • Create and support onboarding process for new (internal/external) employees

  • Monitor for and support diversity and inclusion opportunities

Budget

  • Support Finance - Strategic Capabilities Budget and Expense team

  • Headcount management/reconciliation – own monthly reporting to monitor all adds, exits, and open roles

  • Closely work with HR Business Partners and Talent Acquisition to be aware of all incoming hires and departures

  • Partner with Finance on ongoing headcount requests/needs

  • Own org chart maintenance

Business management support

  • Security officer/liaison

  • Record Retention coordination

  • Business Continuity Coordinator

  • Generalcollaboration across all areas of Strategic Capabilities

  • Own and maintain all department distribution lists, providing guidance and assistance to administrative staff when necessary

  • Serve as lead for space planning across all (HO + White Plains Office) floors - partnering with Corporate Services

  • Own and maintain floor plans of employee and hotel cube locations, working with the leadership team to identify seating arrangements for new hires and others as needs arise

General skills needed

  • Analytical in nature with an eye towards simplifying and summarizing data

  • Independent organized worker, with strong follow through, who can be trusted with confidential info

  • Proactive/ takes initiative/ resourceful

  • Ability to organize creative engagement activities

  • Strong attention to detail

  • Agility to juggle multiple projects

  • Strong oral and written communication skills

  • Collaborative team player

  • Advanced Microsoft Office skills - PowerPoint, Word, Excel, OneDrive

EOE M/F/D/V

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