New York Seasonal Jobs

Job Information

Win (Women In Need) Coordinator, Development in New York, New York

Purpose of the Position:

The Development Coordinator is the gift and data coordinator and provides support for the Development Department. The Development Coordinator reports to the AVP of Development.

Responsibilities:

  • Enter gifts of cash, checks, stock, credit card charges, ACH and wire transfers into Salesforce fundraising database daily. Make sure automatically entered gifts from Classy (online) have been correctly classified and are not duplicates,

  • Classify the type of gift by solicitation and category to facilitate the maintenance of donor relationships.

  • Produce customized tax acknowledgments and correspondence in response to gifts received.

  • Ensure regular and personalized correspondence and thank you/tax acknowledgements are mailed and/or emailed in a timely fashion.

  • Produce and circulate gift and financial reports.

  • Meet multiple deadlines and multi-task daily.

  • Interact with the Finance Department for the deposits, gifts tracking, and end of month reconciliations.

  • Prepare reports/materials for annual audits.

  • Track expenses by category and produce check requests for approval and payment.

  • Manage reimbursement requests for the Development staff.

  • Detect, research, and correct any errors and duplications in the donor database.

  • Keep the database current by updating and customizing code listings and field tables as needed.

  • Interface and communicate regularly with potential donors and respond to inquiries regarding giving history and opportunities.

  • Manage giving portals, like Benevity and charity reporting portals like Better Business Bureau, Givesly and GuideStar

  • Ensure delivery of donor education materials, donor-requested materials, and thank you gifts/benefits owed to donors, including seasonal direct mail, and ecards and some printed cards purchased by donors.

  • Attend evening and weekend events as needed.

  • Provide onsite event support during fundraisers and special events, including assistance with logistical coordination and night of tasks such as escorting VIPs and guests to the Step & Repeat.

Essential Functions:

  • Travel to various Win event locations throughout New York City using public transportation.

  • Must be able to sit at a computer for long periods of the workday.

  • Must be able to ascend/descend stairs in a Win event site.

Qualifications:

  • Committed to Win's mission, vision, and values.

  • BA required plus two (2) years of work experience in fundraising and database processing required.

  • Demonstrated data entry, proof-reading, and math skills.

  • Excellent verbal and written communication skills.

  • Proficiency in Microsoft Suite including mail merge required.

  • Proficiency in Salesforce donor software is required.

Core Competencies:

  • Leadership: Sets an example by following Win policies and procedures. Acts with a high degree of professionalism and has a good work ethic.

  • Facilitating Change: Delivers high quality results consistently.

  • Managing Performance: Interacts respectfully with clients and co-workers.

  • Applying and Developing Expertise: Works with the manager to develop and meet challenging but achievable goals. Understands consequences.

  • Communicating and Collaborating: Values the full spectrum of diversity and inclusion. Keeps the supervisor informed about progress and problems; avoids surprises.

    WIN’S DIVERSITY, EQUITY & INCLUSION HIRING COMMITMENT

Our most effective service to our community comes from a diverse mix of minds, backgrounds and experience. As a result, we are committed to cultivating an inclusive work environment. Win actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

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