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RWS Entertainment Group Coordinator, Scenic Design, Props, & Decor Procurement in New York, New York

RWS Entertainment Group is a full service, worldwide production company that provides the very best in custom design as well as pre-packaged events and live shows for corporations, theme parks, cruise ships, resorts, and the fashion industry. Established in 2003, RWS Entertainment Group was built from the ground up through the dedication and devotion of a hard-working team. We have experienced continued growth embracing our mission, Raise Your Experience .

RWS Entertainment Group is currently seeking a Coordinator of Scenic Design, Props, and Decor Procurement to Procure, create, and maintain props and scenery for RWS Clients. The Coordinator of Scenic Design, Props, and Decor Procurement will work with the Senior Manager, Props & Scenic Operations to acquire, maintain and distribute scenic and prop elements for RWS Experiences and Productions. Ensure all props and scenery for all shows, events or installations adhere to the creative team’s vision while maintaining the projects budget. The coordinator will also help maintain these items with documentation, repair and replacement procedures and in house maintenance, so all cast members are set up for success. This includes helping maintain all stock items in both storage and rehearsal studios.

Role & Responsibilities

  • Assist in the creation/ procurement of both rehearsal and show-ready props for all workshops and in-house rehearsals.

  • Assist in the creation/ procurement of decor and decorative elements for product based experiences.

  • Attend creative meetings as needed to ensure accurate procurement of project needs.

  • Maintain digital inventories for all stock scenery, props. This includes documentation for all projects pertaining to the props and scenic elements.

  • Manage projects effectively within a given budget.

  • Coordinate the bidding process for vendors, suppliers, scenic and prop shops from RFP creation through project completion.

  • Assist in the creation and distribution of a guide for all decor and props which details care, maintenance, and other important prop-related information to communicate to the client.

  • Attention to detail: please type the word “Blue Iguana” on the top your resume prior to submitting application

  • Coordinate shipping out of props, scenic elements, decor, graphic elements, road kits and install supplies for most of the projects as guided by the project’s producer.

  • Coordinate the restock for all RWS experiences, including adding returned items to our digital inventory, photographing, repairing and restocking all returned items.

  • Assist in the reconciliation of finances and tracking of budgets for current projects.

  • Coordinate keeping in-house supplies stocked, and all tools in safe working order.

    Please Note : While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not an exhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned.


  • Bachelor’s degree in Design, Technical Theatre, Theatrical Production, related field or 3-5 years professional experience

  • 3-5 years of relevant experience in project management, props or scenic shop, operations management, theatrical design, or a combination is required.

  • Required: Valid drivers license

  • OSHA safety certification helpful but not required.

    A valid passport for the duration of employment for all travel-related roles. Proof of vaccination against COVID-19 (or proof of exemption) will be required.

    Company Benefits

  • Progressive PTO, CitiBike membership, Commuter benefits, Health benefits - Medical, Dental, and Vision, Pet-friendly office, Paid parental leave, 401k with company match, Employee Enrichment Program, complimentary tickets to Broadway/Off Broadway shows and industry events as available, Summer Fridays

    Estimated Start Date : ASAP

    Reports to : Senior Manager, Props & Scenic Operations

    Status : Resident

  • Resident: Team members who are expected to perform their job in the RWS New York City headquarters due to the nature of their primary duties and responsibilities.

    Salary : $58,500 annual exempt salary

    Diversity and Inclusion Statement

    At RWS Entertainment Group, our team of bold makers and mold breakers is made of a diverse group of people who we believe make our work stronger. Our stage actively chooses to uplift applicants with diverse racial, ethnic, and religious backgrounds, sexual orientations, gender identities and expressions, sexes, national origins, political affiliations, socio-economic status, veteran and Disability status, and other intersectional dimensions of diversity.

    We believe the diversity of our people is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our company’s achievement as well.

    We are committed to ongoing learning and developing and implementing programs and initiatives to promote diversity and inclusion in all areas of employment as well as through our creative process and projects.

    Get in Touch!

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