PVH Corp. Executive Administrative Assistant, Design Studio Operations - CALVIN KLEIN in New York, New York
The Executive Administrative Assistant is responsible for providing administrative support to the EVP Global Design and Global Chief Merchant for Calvin Klein.
PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:
Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.
Manages all logistics associated with meetings, appointments, and conferences for the EVP Global Design, the Global Chief Merchant, and CK Global Operations account.
Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming.
Develops strong collaborative relationships with the administrative and operational team members.
Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips.
Creates, formats and edits correspondence and presentational decks with precision and minimal direction.
Project manages various initiatives and activities to ensure completion and that deadlines are met.
Processes invoices and generates seasonal or quarterly reconciliation reports.
Maintains filing system and references, Business Continuity Plan, and orders office supplies.
Facilitates new employee set-up.
Works independently on specific projects as assigned.
QUALIFICATIONS & EXPERIENCE:
Experience: Minimum 5 - 7 years of experience as an Administrative Assistant,
preferably with experience in a fashion brand.
Education: Bachelor’s Degree in related field
Detail-oriented and highly organized with a desire to maintain schedule, filing systems, and calendar.
Experience with booking and scheduling domestic and international executive travel.
Strong sense of urgency.
Strong prioritization and follow-up skills.
Ability to handle high stress situations with grace and composure.
Ability to work long hours and weekends during peak periods.
Excellent at handling changing priorities; multi-tasking with finesse.
Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction.
Must possess exceptional interpersonal skills.
Must be proactive and resourceful with all tasks.
Strong knowledge of Microsoft Excel, Word, and PowerPoint (both PC & Mac applications).
Proficiency with Keynote; experience with Adobe Creative Cloud a plus.
Comfortable with online meeting software, video conference, and remote meeting set-up.
PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant’s current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH
DIVERSITY & EQUAL OPPORTUNITY We are committed to recruiting, training and providing career advancement to all associates regardless of gender, race, religion, age, disability, sexual orientation, nationality, or social or ethnic origin. Diversity in the workplace is encouraged. Bigotry, racism and any form of harassment or discrimination is not tolerated.
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