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American Express Executive Administrative Assistant - US Commercial Card, Loyalty & Benefits in New York, New York

Description

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That’s why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture.

This position is responsible for administrative support to the Vice President of US Commercial Card, Loyalty & Benefits within the Global Commercial Services (GCS) Business Unit. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of Global Commercial Services.

The ideal candidate must be seasoned and experienced in handling a wide range of administrative related responsibilities including building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Day to day responsibilities include, but are not limited to:

  • Scheduling meetings with senior executives internally and at our strategic partners

  • Preparing, reviewing, and processing expense reports, in line with company T&E policy

  • Assisting with timekeeping and payroll duties and organization charts

  • Supporting the scheduling and coordination of strategic partner events

  • Scheduling domestic and international travel as appropriate

  • Supporting team administration including on boarding for new hires, updating distribution lists, setting up group-wide team meetings, managing ticketing requests, coordinating team real estate

  • Support coordination of special projects

Qualifications

  • Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.

  • Excellent communication skills, both written and oral; strong relationship-building, and collaborating skills across multiple band levels.

  • Highly organized and solution oriented individual with the ability to handle multiple tasks concurrently is a must.

  • Proficiency in American Express applications, including but not limited to AmexMeet, WebEx, Concur Expense Management, Ariba Buyer, MyHR, Payroll, CareerTrack, and the IT Service Catalog (TechCare) preferred.

  • Tactful and discrete with a mature and professional attitude to work.

  • Team player who is dependable, enthusiastic, and has a positive attitude.

  • Ability to remain calm under pressure, and effectively manage change upon short notice.

  • Ability to respond to requests quickly and execute tasks accurately.

  • Ability to think end to end around assigned projects and responsibilities.

  • Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

If the role you are applying for is designated as hybrid or onsite, you will be required to demonstrate that you have completed your primary COVID-19 vaccination series (i.e. 2 doses for Moderna/Pfizer and 1 dose for J&J), in order to work in or visit any of our offices. This requirement is subject to legally required accommodations.

US Job Seekers/Employees - Click here to view the “ EEO is the Law ” poster and supplement and the Pay Transparency Policy Statement .

If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That’s why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

In order to work in or visit any of our offices in the United States, we require colleagues to be fully vaccinated against COVID-19

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.

Job: Administration

Primary Location: US-New York-New York

Schedule Full-time

Req ID: 22017171

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