Job Information
Digital Intelligence Systems, LLC (DISYS) Executive Assistant in New York, New York
JOB DESCRIPTION
Job Title: Executive Assistant
Location: New York, NY (Hybrid, 3 days on-site)
Duration: 6 months contract with possible extension/conversion
Job Details:
Directly supports Managing Director
Manages day-to-day calendars of MD, including scheduling for department-wide meetings
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls and conference rooms
Coordinates travel arrangements; prepares and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system - Pre approves all expense reports submitted to Managing Director to assure they are within policy
On-boarding of new employees with regards to equipment requests, space and accommodations
Obtains building and floor access for staff in various locations
Manages supply and equipment orders through P2P and Marketplace
Processes and follow-ups on Virtual Requests
Assists in ad-hoc reports special projects and meetings as needed
Develops and maintains close working relationships Risk Management constituents
Responsible for raising, investigating, and following up on issues as needed
Ability to operate with a limited level of direct supervision
Qualifications:
Seasoned Executive Assistant who has previously reported senior managers in this capacity
5-10 years of experience in related roles
Ability to operate flexibility and deliver under tight timeliness
Good team player and excellent work ethic
Strong communication, organizational & interpersonal skills
Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Digital Intelligence Systems, LLC. is an Equal Opportunity Employer/Affirmative Action employer. It is our policy to provide equal opportunity to all applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status.