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Columbia University Faculty Affairs Representative in New York, New York

  • Requisition no: 523730

  • Work Type: Full Time

  • Location: Campus|Morningside

  • School/Department: null

  • Categories: Human Resources,Other,General Administration

  • Job Type: Officer of Administration

  • Bargaining Unit:

  • Regular/Temporary: Regular

  • End Date if Temporary:

  • Hours Per Week: 35

  • Salary Range:

Position Summary

Reporting to the Assistant Director of Faculty Affairs, the Faculty Affairs Representative supports all Faculty Affairs functions in the School of Professional Studies. The Faculty Affairs Representative is responsible for the hiring and onboarding process of new and returning faculty and liaising with internal and external constituents to resolve payroll related issues.


  • Serve as the first point of contact for new faculty

  • Contact new faculty to collect required information and paperwork (e.g. tax forms, personal information form, etc); assist new hires with paperwork process and general onboarding to Columbia University and SPS

  • Create and maintain all records, including employee files

  • Create appointment letters for faculty before the start of each term

  • Assist Program Directors within SPS to update and maintain annual Course Planning documents for Masters, non-degree and Pre-college programs, and Columbia Summer

  • Determine teaching eligibility for all identified faculty, in accordance with CU policy; if additional permissions are required (i.e. when appointing an Officer of Admin/Research), obtain the appropriate approvals

  • Work with finance team to process honorarium payments, payroll reconciliation, and additional compensation requests

  • Respond to faculty inquiries regarding paperwork, salary, and Columbia UNI/email, and ID cards

  • Maintain discretion and professionalism while dealing with highly confidential information

  • Work with Provost's Office, HR, and A&S Academic Appointments to ensure compliance with University policy and employment laws for all academic appointments

  • Responsible for effectively communicating policy updates with faculty and administrators, anticipating problems and suggesting potential solutions to ensure compliance

  • Track faculty metrics, faculty appointment information, and course planning information


Minimum Qualifications

  • Bachelor’s degree or the equivalent required

  • Two years of related experience required

  • A resume and cover letter with salary requirements must be submitted for applicant to be considered for the position

Additional Position-Specific Minimum Qualifications Required:

  • Must have a strong service oriented attitude and excellent interpersonal skills

  • Must be well organized, and exceptional written and oral communication skills

  • Familiarity with computer accounting systems and PC based software packages are essential Strong knowledge of MS Office (Word, Excel, and Visio), required

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.