New York Genome Center Human Resources Assistant in New York, New York
Reporting to the Senior Human Resources Associate, the Human Resources Assistant will provide the primary source of administrative support for the Human Resources (HR) team. The HR Assistant will also help to plan, implement and promote a variety of ongoing HR initiatives, as well as serve as a resource to all employees in the interpretation and application of HR policies and procedures.
Specific responsibilities will include, but are not limited to:
Provide administrative support for recruitment, including communicating with and scheduling interviews for prospective candidates, arranging business travel and accommodations, preparing and updating interview materials, maintaining the application tracking system and career web page;
Coordinate bi-weekly new hire orientations, and manage the administration of employee and non-employee on- and off-boarding;
Manage employee information in organization's HR systems, including HRIS, time and attendance, and internal portal as well as serve as a resource for training and questions on the systems for employees;
Plan and coordinate an annual program of team and organization-wide events, including social hours and employee appreciation events;
Provide project coordination for organization-wide HR initiatives, such as performance management, awards, trainings and promotion cycles;
Provide general administrative support for the HR team, such as letters, employment verifications, organization chart updates, contract facilitation etc.;
Actively participate in organization-wide diversity, equity and inclusion initiatives;
Facilitate a summer intern program and associated events, in coordination with the Diversity, Equity & Inclusion Advisory Group (DEIAG), from planning and recruitment through event management and day-to-day support;
Serve as backup to others in the HR team, such as for payroll and leave administration, compensation and recruitment; and,
Serve as backup to Executive Assistants and the Receptionist area, as necessary.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Required skills and experience:
Bachelor's degree (or equivalent experience) and 2+ years of administrative experience;
Exceptional time management and organizational skills, with the ability to appropriately balance multiple, competing priorities;
Excellent interpersonal and customer service skills, with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy;
Proven proficiency with MS Office (Outlook, Word, Excel, PowerPoint);
Excellent verbal and written communication skills;
Preferred skills and experience:
Prior experience and/or education in Human Resources, as well as interest in the field of Human Resources as a career;
Experience in a scientific or academic setting;
Prior Experience with Applicant Tracking and/or Human Resource Information Systems.
Technical and Professional Skills: Consistently demonstrates skills and knowledge relevant for current role; strives to expand the depth and breadth of technical and professional skills; works with a high level of integrity; exhibits focus and discipline; appropriately prioritizes, manages expectations and delivers on commitments.
Collaborative & Communicative: Models collaboration and teamwork; brings out the best in others; effectively works with all levels, internally and externally; respects and embraces diversity of perspective; communicates clearly and listens carefully; uses good judgment as to what to communicate and when to do so.
Adaptable & Innovative: Adaptable and embraces change; develops new insights and pursues improvements and efficiency; fosters exchange of new ideas and willing to challenge the status quo; takes initiative and is solution-oriented; engages in work with passion and curiosity.
NYGC has established a flexible work policy to give employees and other staff more ability to balance their work, personal commitments, and commuting challenges. The incumbent in this position is eligible for a flexible work schedule or hybrid work arrangement with supervisory approval.
About the New York Genome Center
The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research. NYGC scientists and staff are furthering new approaches to diagnosing and treating neurological diseases and cancer through their unique capabilities in whole genome sequencing, RNA sequencing, state-of-the art analytics, and the development of genomic tools. NYGC concentrates specifically on disease-based research in the following areas: neuropsychiatric disease (autism, schizophrenia, bipolar); neurodegenerative disease (ALS, Alzheimer's, Parkinson's, Huntington's), and cancer.
Located in Lower Manhattan, the New York Genome Center was founded by and remains closely affiliated with twelve leading academic medical centers and research universities in the New York region and beyond, engaging in research projects with and for these institutions. Essential to our collaborative work is an outstanding faculty, whose members typically hold a joint appointment at NYGC and a partner university. They support our scientific mission by conducting independent research in areas of mutual interest to us and the wider scientific community.
Diversity, equity, and inclusion are central to the core mission at the NYGC. We strive to create a workplace environment that is welcoming and fair to all regardless of race, ethnicity, gender, sexual orientation, physical ability, or religion. We believe that when people of various backgrounds, life experiences, and perspectives work together in an inclusive and equitable environment we gain new and valuable perspectives that otherwise would have been missed. Valuing and supporting all NYGC employees as individuals while helping them realize their full potential is critical to promoting greater collaboration, innovation, and discovery - fostering a sense of belonging for our greatest strength, our people. We recognize that there is still work to be done that will require sustained commitment from the entire organization.
The New York Genome Center is a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, creed, color, gender, religion, national origin, sexual orientation, age, disability, genetic predisposition or carrier status, protected veteran or military status, domestic violence victim status, partnership status, caregiver status, alienage or citizenship status, marital status, or any other characteristic protected by applicable law. The New York Genome Center takes affirmative action in support of its policy to hire and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.
FLSA Status - Non-Exempt
This position is not eligible for visa sponsorship or relocation
New York, New York, United States
The New York Genome Center is a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. The New York Genome Center takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.