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Job Information

The Trustees of Columbia University in the City of New York Library Assistant IV in New York, New York

  • Job Type: Support Staff - Union
  • Bargaining Unit: 1199 Clerical
  • Regular/Temporary: Regular
  • Hours Per Week: 35
  • Standard Work Schedule: Semester: Mon. 1:00 PM-9:00 PM; Thur.-Fri. 1:00-9:00 PM, Sat. 11:00 AM-7:00 PM, Sun. 11:30 AM-7:30 PM; Summer: Tues-Thur. 1:00 PM-9:00 PM; Fri. 9:00 AM-5:00 PM; Sat 11:00 AM-7:00 PM; Intersession: Mon-Fri. 9:00 AM-5:00 PM
  • Building: Avery Architectural and Fine Arts Library
  • Salary Range: $24.72 - 24.72 per hour entry rate ($24.93-$24.93 per hour minimum rate)
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Columbia University Libraries is currently seeking applicants for the position of Library Assistant IV at the Avery Architectural & Fine Arts Library. Avery Library's rich collections include materials on architecture, historic preservation, art history, painting, sculpting, graphic arts, decorative arts, city planning, real estate, and archaeology, from all areas of the world and many time periods. Avery Library also houses three special collections, Art Properties, Avery Classics Collection, and Drawings & Archives. The Library currently contains more than 625,000 volumes and receives approximately 1,300 periodicals.

Reporting to the Head of Access and Collection Management, the Library Assistant IV will assist with general library duties. The incumbent will be responsible for operations at the Avery Library Services Desk, and opening and closing the library on the weekends.


  • Performs and reviews stack maintenance routines, including but not limited to sorting, arranging, pick-ups, shelving, shelf-reading, straightening, and shifting.
  • Monitors and reports on stacks conditions to the Access Services Coordinator and Head of Access and Collection Management daily.
  • Conducts various stack condition surveys as directed.
  • Processes electronic document delivery (Scan and Deliver) and universal delivery (Pick-up) requests for eligible Columbia affiliates
  • Processes interlibrary loan lending (ILL), incoming ReCAP, Borrow Direct, and RapidX when necessary.
  • Handles patron policy, directional, and informational inquiries in person, on the phone, and via email.
  • Maintains Service desk and reserve stacks.
  • Closes library on specified evenings, including sweeping for patrons, turning off all applicable lights and appliances, and locking secured areas.
  • Performs tech services, collection management, and maintenance tasks.
  • Assigns, revises, and trains General Assistants.
  • Performs complex missing book searches, processes lists, and processes withdrawals.
  • Other duties as assigned.

Minimum Qualifications

  • High school diploma and/or its equivalent and six months relevant experience required.
  • Strong customer service skills and attention to detail.
  • Ability to work with computers.
  • Excellent verbal and written communication skills.
  • Ability to recognize needs and prioritize identified tasks.
  • Ability to interact with a diverse group of colleagues and library users.
  • Ability to push, pull, and lift up to 40lbs.

Preferred Qualifications

  • Some college preferred.
  • Previous experience in academic libraries.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly