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Columbia University Medical Education Administrator in New York, New York

  • Requisition no: 519414

  • Work Type: Full Time

  • Location: Campus|Medical Center

  • School/Department: null

  • Categories: Administrative Support

  • Job Type: Officer of Administration

  • Regular/Temporary: Regular

  • Hours Per Week: 35

Position Summary

The Medical Education Administrator coordinates the day-to-day administrative aspects of the Neurological Surgery Residency and Fellowship Program in collaboration with the Program Director, Associate Program Director and residents (trainees), and the other institutional and regulatory administrative offices such as the GME, ACGME and the ABNS. The MEA reports directly to the Department Administrator with indirect report to the Program Director for GME activities and to the GME Office for accreditation compliance.


  • Responsibilities include but are not limited to:

  • The Medical Education Administrator will provide overall administrative and budgetary support for residency and fellowship trainees and medical students as follows:

  • Maintains trainees and alumni files and online databases for accreditation purposes (ACGME, GME Track, FREIDA, ABNS) and post-graduate training verifications

  • Assists with the development and maintenance of trainees’ schedules

  • Coordinates didactic and grand rounds lectures; records and tracks trainees’ conference attendance

  • Manages and maintains all information in MedHub including rotation schedules, evaluation distribution, goals and objectives, duty hours, etc.

  • Processes all necessary paperwork for hospital and university appointments

  • Acts as liaison with regulatory agencies, Dean’s Office, Immigration Office and GME

  • Coordinates in-service exams; manages schedules, evaluations and goals and objectives

  • Coordinates new trainee orientation; organizes and coordinates all aspects of the recruitment process

  • Management of annual Residency interview season (September – January)

  • Prepares and submits rank order list to the National Residency Matching Program (NRMP)

  • Prepares agendas, reports and minutes for PEC, CCC and other educational meetings

  • Coordinates educational activities including reserving conference rooms, ordering food, etc.

  • Assists in coordinating medical students rotations

  • Works on special projects for the Program Director and/or Manager

  • Performs additional duties as assigned. Medical school clerkship & Sub-Internship Mange schedule and assign preceptors Manage online system for Medical Student Education (to manage student's evaluations and clerkship requirements) Manages and oversee sub intern evaluations and schedule. Process observer requests INR Fellowship Program (CAST Certification) (Non-ACGME)

  • Completing the documents requested for fellows applying for privileges/licensure

  • Management of Fellow Biannual Interview season

  • Liaison with Department of Faculty affairs, CUMC Benefits Center and Post Doc Fellowship

Minimum Qualifications

Bachelor’s degree or equivalent in education and experience plus 3 years of related experience.

Preferred Qualifications

Proficient with Excel and Word; ability to independently prioritize work; exceptional organizational skills; demonstrate initiative and ability to utilize resources effectively; excellent communication skills (verbal, written, interpersonal); excellent critical thinking and problem solving skills.

Experience in medical and hospital education administration; experience with ACGME and ERAS.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.