Job Information
City of New York Panel Notetaker in New York, New York
Job Description
The Department of Cultural Affairs (DCLA) is dedicated to strengthening New York City’s vibrant cultural life by providing funding and support to New York City’s cultural community, including the 34 institutions that comprise the Cultural Institutions Group (CIG) and more than 1,150 non-profit cultural organizations that receive regular annual support. This constituency represents a diverse array of organizations - including performing arts groups, museums, theaters, zoos, botanical gardens, visual arts and film centers, community-based organizations, and arts education programs – that are central to the life of communities in every corner of New York City. DCLA also manages a significant portfolio of cultural capital projects; provides free donated materials and supplies for arts programs and arts educators through its Materials for the Arts program; provides capacity building and technical assistance support to cultural groups; and commissions works of permanent public art through the City’s Public Art Program.
The Programs Unit of DCLA is charged with the administration of the Cultural Development Fund (CDF), an annual grant-making process for New York City's not-for-profit arts and cultural organizations. Through the CDF process, DCLA awards support for a vast array of programs provided by many of the City's largest cultural organizations as well as neighborhood-based groups that represent New York's extraordinary cultural breadth.
Starting in June 2024 the Programs unit will convene approximately 35 one-day panels where members of the cultural field will serve as peer reviewers for an expected 650 applications for support of cultural programs. Each panel will consist of peer panelists, two members of the Programs staff acting as co-facilitators, a notetaker, and a production manager to oversee the virtual operations of the day. Two panels per day will take place on designated days during the panel season, expected to last through late August 2024.
The Programs Unit is seeking two graduate interns to serve as panel notetakers during this period.
Scope of Work:
Documentation of panel proceedings: coordinating materials to document the conversation among panelists that support their scoring and ranking recommendations. Each panel will review approximately 20 applications; the live discussion of each application will run approximately six minutes.
Document creation: generating essential documents during the course of each panel by taking detailed notes of deliberations, collecting scores, and preparing documents at the close of each session for reporting
Schedule
The Programs unit expects to conduct panels Tuesdays and Fridays starting the week of June 17, 2024, and through the week of August 19, 2024. The notetaker will be present approximately 9:30AM – 4:30PM on those days, with an additional day during the week for post-panel reporting. Expected commitment is 3 days a week, 7 hours a day. All work will be conducted in-person from our office in lower Manhattan.
Special skills and areas of study required:
The intern should be a matriculated graduate student familiar with the arts and culture field in New York City. S/he should be able to exercise discretion in documenting the panel proceedings and be able to learn the basics of DCLA 's database (Salesforce) prior to the beginning of the panel sessions. Experience and familiarity with Microsoft Office (particularly Excel) preferred. S/he should be a confident typist and able to function well in a fast-paced environment.
Application Materials Required:
Resume
Cover Letter
Qualifications
Candidates must be currently enrolled in a graduate degree program in an accredited college, university or law school.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.