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Publicis Groupe Payroll Specialist (Hybrid) in New York, New York

Company Description

At Re:Sources, we like to think we’re the backbone of Publicis Groupe, an ensemble of stellar advertising and public relations brands. We provide our peers technology, finance, operations, and legal solutions that enable them to excel with their clients. We’re over 80,000 worldwide, and growing.

There’s so many exciting things to do, we’re looking for the right people to make it all happen.

Why join us?

Now is an amazing time to join us. We’re dedicated to providing the best portfolio of tools and talent to help differentiate our brands across the globe.

Because we’re committed to collaboration, creativity, innovation, sharing, and limitless possibility, we’re continuously evolving as a world-class organization. The way we work, and the spaces in which we work, enable us to succeed in a way that produces our best.

We excel because we ensure Re:Sourcers are inspired, dedicated, healthy, and innovative. Our benefits are but one incredible aspect of this.

In short, we’re establishing what it means to love what you do, and we’d love you to come help us.

By the way, Re:Sourcers are a diverse group of people, and we invite everyone to apply. We don’t let race, gender, disability, religion, sexual orientation, national origin, citizenship status, veteran status, pregnancy status, or any other conceived differences limit who we are and what we can accomplish!

Job Description

The Payroll Specialist is responsible for independently performing accurate and timely processing of multi-state payrolls. The individual will exercise independent judgment in carrying out the details of the work according to applicable regulations, company policies and procedures. The individual will report into our Payroll Manager and must maintain a high level of confidentiality and integrity to ensure confidence and protection of the integrity of the payroll operations and information.

The Key Deliverables and Duties for this position include, but are not limited to the following:

  • Accurate and timely processing of payrolls

  • Verify HR entered data interfaced accurately to ADP EV6 via reports out of our HRIS, SuccessFactors

  • Balance payrolls – bi-weekly & semi-monthly

  • Produce and run ADPR Reports

  • Supporting eTIME historical edit process and payroll adjustments thereof

  • Produce manual checks for special payments or circumstances

  • Calculate, maintain, and process severance payments

  • Manage Set-ups and Registrations for PA & OH locals & manage any ongoing communication required for these setups

  • Process and confirm Benefit Sheets/Manual Adjustments as well as loading 401K deferral and loan information

  • Review and load hourly and overtime files from the eTIME module into ADP

  • Collaborate with the Tax team as needed for employee setup or ongoing support

  • Manage storage and compliance requests

  • Lend expertise in projects, support, or general team trainings

  • Excellent people skills, job requires building and maintaining working relationships with HR, Benefits and employees on related questions

Qualifications

We think the successful profile for our next Payroll Specialist includes, but is not limited to the following:

  • A Payroll professional who has the upmost respect for the confidentiality of their work and the information they are exposed to

  • 2 – 6 years of experience preparing high volume payrolls, preferably in a multistate payroll processing environment

    o Exposure to Multistate Taxation a plus
  • Very familiar with Federal, State, and Local tax programs and process

  • Knowledge of accounting standards, payroll regulations and compliance

  • Confidence to deliver accurate and detail-oriented work in a fast-paced environment driven by deadlines

  • Comfortable as an independent contributor in a team setting

  • Consistently professional in written and oral communication

  • Familiarity with Publicis Groupe’s suite of systems or similar systems: ADP EV5 / EV6, SuccessFactors, eTIME, and others

  • Comfortable with working overtime at key peak seasons in the payroll calendar (cut offs, year-end, etc..)

The Key Competencies for this position include, but are not limited to the following:

  • Communication: Effective and thoughtful communication with stakeholders is key to success and your thoughts matter at every level in the organization, so expect C-Suite Team members on copy.

  • Customer Focus: Excellent people skills, with a client focus is a must for this role. Building and maintaining working relationships with Agency HR and Corporate Benefits is a critical must.

  • Analytical/Problem Solving Skills: Be willing to be curious. Do not accept the unknown as a solution.

  • Results Driven: The ability to focus, prioritize, see issues open to close with follow up is key to this role and success within Publicis Groupe

The salary range is $65,000 - $70,000. This is the salary range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this salary range at any time

Additional Information

All your information will be kept confidential according to EEO guidelines.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.

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