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The Calendar Group Personal Assistant to High Profile Executive - NYC in New York, New York

Our client is searching for a seasoned Personal Assistant to support two Principals. The role is best suited for someone who has attention to detail and can be proactive and thoughtful in designing processes and driving follow up. The position resides within a fast-paced environment where multi-tasking, juggling, and managing several extremely discrete tasks are critical to success.

Main Tasks Include (but are not limited to):

  • Provide an effective interface between the Principals and all internal and external parties

  • Provide a full range of high-level administrative support including forward-thinking strategic calendar management, household management, management of all personal and business travel arrangements and provide briefings, agendas, and all documentation in advance as necessary

  • Arrange hospitality events as required with responsibility for invitations, RSVPs and guest list management

  • Process, circulate and respond to incoming mail, phone calls and inquiries and as far as possible process to resolution

  • Coordinate all activities and schedules ensuring efficient and smooth home and office operations

  • Develop and recommend home and office procedures and systems

  • Maintain filing systems

  • Attend meetings, and where required take records or minutes and process these accordingly and monitor actions taken on decisions made

  • Show discretion to handle confidential and sensitive matters

  • Accounting of credit card charges and expense accounts

    Requirements:

  • Must be conversational if not fluent in Spanish.

  • Familiar with the arts a PLUS

  • 3-5 years of experience as a Personal Assistant or in an administrative function

  • Excellent time management and organizational skills

  • Ability to thrive in a fast-paced environment, while multitasking and maintaining a strong eye for details

  • Positive and proactive attitude

  • Strong written and verbal communication skills

  • High level of professional maturity, integrity, and a solid work ethic

  • Experience with Microsoft Office Suite strongly preferred

  • BA / BS or equivalent in Business, Communications, Hospitality or another related degree a plus but not required

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