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The Mount Sinai Health System Program Coordinator II-Curricular Affairs & Program Administration in New York, New York

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

The Program Coordinator will act as the principal coordinator of all administrative aspects of the SURP4US and PREP pipeline programs, which play an essential role in fostering diversity and inclusion in the Graduate School by providing resources and strengthening an academic community that will position students for success as they transition to challenging graduate school studies. The Program Coordinator will also support Clinical Research Education programs within the Graduate School of Biomedical Sciences (GSBS) and assist with the management of other academic programs when needed. The Program Coordinator will report to the Director of Curricular & Program Administration and will support selected faculty Program Directors.

Roles & Responsibilities:

Summer Undergraduate Research Program for Underrepresented Scholars (SURP4US) and Post-Baccalaureate Research Education Program (PREP) (Approx 60%):

  • Act as an information resource and advocate for the program when speaking with prospective students and others

  • Host information sessions to raise program awareness;

  • Work with marketing personnel to generate recruitment, admissions and other electronic and print materials; develop best social media content and maintain accuracy of program websites. Guide marketing specialists by providing specific information about the programs, their goals, and key audiences.

  • Coordinate the admission process, including tracking applications, assigning them for screening, arranging interviews, and communicating with applicants

  • Onboard new student cohorts and ensure compliance with pre-enrollment requirements

  • Coordinate housing for the students and update housing list yearly

  • Work with faculty Program Directors to prepare orientation schedule and material

  • Assist with program events including scheduling of speakers, room reservation, poster session, and ordering food

  • Track students’ progress in the programs to ensure satisfactory progress

  • Act as primary point of communications on behalf of the Graduate School to students enrolled in the programs. Draft and send periodic communications about events, opportunities, and important deadlines. Follow up to ensure student compliance with program requirements.

  • Communicate internally on behalf of the program to a variety of offices, including Development/Alumni, Library/IT, Enrollment Services, and others.

  • Support faculty Program Directors and GSBS leadership through the planning and implementation of new programmatic initiatives; act as a partner in strategic planning and coordinate the administrative and operational aspects of new developments.

Program Coordination - Clinical Research Education Program (CLR) (Approx 40%):

  • The Program Coordinator will assist the Program Manager for CLR and will provide backup and supplemental coverage when needed. The Program Coordinator will also assist the Director of Curricular & Program Administration with the management of other GSBS programs, such as during periods of position vacancies or times of surge needs. Ongoing CLR responsibilities include supporting the Program Manager and faculty Program Director in the following ways:

General program responsibilities:

  • Maintain student databases and ensure that records are accurate

  • Organize and maintain program information on the school shared drive

  • Assist program with student communication and monitor program mailbox and listserv

  • Assist with checking out students for degree conferral/graduation and work with registrar’s office to ensure that student records are updated

  • Work with program manager to track student milestones and compliance with degree requirements

  • Coordinate program events, such as new student orientation, workshops, and other student engagement events

  • Assist with the annual T-Dollar process

  • Work with faculty and other program staff to schedule courses and communicate final schedules with registrar and students

  • Ensure all courses and other program material are properly set up and updated in Learning Management System (Blackboard)

  • Work with faculty and Registrar’s office to ensure timely submission of grades

  • Support and attend various meetings. Take minutes and maintain archives of meeting

  • documentation

Admissions:

  • Coordinate with Enrollment Services and the Admissions Office on issues pertaining to applications and enrollment of students

  • Track submitted applications, assign for screening, schedule interviews and communicate admissions decisions to candidates

  • Interact with prospective students; advise them on application processes/requirements

  • Support the pre-enrollment process for new students

  • Assist with planning and coordinating new student orientation

  • Work with admissions office to update application management system

  • Assist with execution of marketing and recruitment plans with the goal of optimizing the number of completed applications and yield

  • Implement email campaigns for prospective applicants through the CRM systems

  • Assist with compilation of admissions statistics and generationg of periodic reports to inform recruitment efforts

  • Coordinate info sessions for prospective applicants and admitted student

  • Maintain and update website

Requirements:

  • Bachelor’s degree required, Master’s degree in Education or another related field preferred.

  • Minimum of 3 years of work experience in higher education or related field, or equivalent combination of education and experience

  • Proactive; Good interpersonal skills; Excellent organizational skills

  • Ability to manage multiple tasks/priorities simultaneously

  • Strong computer skills and the ability to learn quickly cloud-based communication and project management applications

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

  • Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

  • Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong, and are able to professionally advance. We share the belief that all employees, regardless of job title or expertise, contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System (MSHS) provides equal employment opportunity to all its employees and applicants for employment without unlawful discrimination on the basis of their actual or perceived race, creed, color, religion, national origin, sex, gender, gender expression, gender identity, age, disability, marital or parental status, sexual orientation, veteran, immigration, citizenship, or other protected status.

EOE including Veterans and Disabled

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