Columbia University Program Coordinator in New York, New York
Requisition no: 518900
Work Type: Full Time
Categories: Stdnt Affairs/Educational Admn
Job Type: Officer of Administration
End Date if Temporary:
Hours Per Week: 35
Reporting to the Senior Assistant Dean of the Columbia Undergraduate Scholars Program (CUSP) and the Assistant Dean of the Academic Success Program (ASP), the Program Coordinator is responsible for the coordination of yearly programs for CUSP and ASP as well as supporting the Arthur O. Eve Higher Education Opportunity Program (HEOP) students across all class years in Columbia College and Columbia Engineering. The position requires precision and attention to detail in managing budgets and maintaining records and databases. It requires excellent written and oral communication skills, initiative and creativity in proposing new programs for both CUSP and ASP. The position includes making suggestions for events with full programming needs and extensive budgets, maintaining databases and event/program files, assisting with program assessment and evaluation, monitoring account activity, maintaining and reconciling budgets, liaising with College and University offices, and playing a key role in promoting CUSP and ASP events.
- Play a key role in implementing programming initiatives for both CUSP and ASP; support and facilitate the programming efforts of ASP, including the Summer Bridge Program, peer mentoring program, seminar series, and class year programming; Coordinate the yearly programs of CUSP including the First-Year Seminar, the CUSP Speaker Series, the CUSP Summer Enhancement Fellowship Program, and CUSP outings; Collaborate with CUSP and ASP staff to prepare and present workshops designed specifically for CUSP, HEOP, and NOP students. Create and maintain ASP and CUSP listserves, provide event and publicity support including the management of communications about events, public relations, publications, and other forms of outreach to students and the community at large. Work closely with local vendors and College and University offices. Duties include planning, logistics, room scheduling, budget oversight and marketing/communication of all relevant programs. Work on other CSA initiatives as needed and assist in the planning and implementation of programs with various partner offices as needed.
- Work closely with the Senior Assistant Dean of CUSP, the Assistant Dean of ASP and other key staff members in the management of the programming budgets. Track spending and collaborate with financial processors in the College to ensure timely submission of invoices. Work with the Senior Assistant Dean of CUSP and the Assistant Dean of ASP to provide per-event budgets, with analysis of potential improvement for the coming year.
Program Assessment and Reporting
Collect and track data needed for the HEOP Annual Reports and Budget Report. Coordinate program evaluations for ASP Summer Bridge Program, Technology Initiative, and other programs as needed.
Perform other related duties as assigned.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Bachelors’ degree or equivalent required.
Minimum of two to four years of relevant experience required.
Excellent verbal and written communication skills required.
Ability to analyze event success, exhibit professionalism in handling a wide range of communication-oriented tasks, and attention to detail are essential, as is the capacity to work independently, or as part of a team, on multiple projects and to prioritize appropriately.
Computer proficiency required.
Applications submitted without a resume and cover letter will not be reviewed
Master’s degree preferred.
Knowledge of advanced tasks in the MS Office Suite, specifically MS Access preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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